Request for Quotation (RFQ) Scope of Supply / Description
- Tender Title: Supply and Delivery of Toilet Valves
- Tender Number: RFQ-TOILET VALVES
- Client: Xhariep District Municipality
- Location: 20 Louw Street, Trompsburg, Free State
- Procurement Type: Request for Quotation (RFQ)
- Closing Date: 11 August 2026 at 12:00
- Category: Plumbing Supplies, Bathroom Accessories, Valves, Pipes and Meters
Purpose of the RFQ
The purpose of this Request for Quotation is to appoint a suitable supplier for the supply and delivery of toilet valves to Xhariep District Municipality. The procurement aims to ensure the availability of quality plumbing components required for municipal maintenance and service delivery activities.
The successful supplier must provide products that meet the required technical specifications, deliver within the required timeframe, and comply with municipal procurement requirements.
Scope of Supply
Supply of Toilet Valves
The supplier must:
- Supply toilet valves as specified in the RFQ documentation.
- Ensure all supplied valves are new, unused, and of acceptable quality.
- Provide products suitable for municipal plumbing maintenance requirements.
- Ensure valves comply with relevant plumbing standards and specifications.
- Supply products in the required quantities and specifications.
Delivery Requirements
The supplier must:
- Deliver the toilet valves to the specified municipal location.
- Ensure safe transportation and handling of supplied items.
- Deliver within the agreed timeframe.
- Provide delivery documentation and proof of supply.
Product Quality Requirements
Supplied toilet valves must:
- Be durable and fit for purpose.
- Meet required operational standards.
- Be compatible with existing toilet plumbing systems where specified.
- Be free from defects.
- Include manufacturer details and product information where applicable.
Supplier Requirements
Technical Capability
Suppliers must demonstrate the ability to:
- Source and supply quality plumbing materials.
- Provide accurate product specifications.
- Meet municipal delivery requirements.
- Ensure reliable supply and customer service.
Administrative Requirements
Suppliers must submit:
- Valid company registration documentation.
- Quotations with clear pricing details.
- Product descriptions/specifications.
- Required compliance documentation.
- Supporting documents for preference points claims where applicable.
Preference Point and Compliance Requirements
Suppliers claiming preference points may need to provide supporting documentation, including:
- Proof of business ownership.
- Company registration documents.
- Shareholder certificates.
- Proof of local business address.
- Municipal rates and taxes statement, lease agreement, or bank confirmation of address.
- Other documentation required by the municipality’s procurement policy.
Evaluation Considerations
Quotations will be assessed based on factors such as:
- Compliance with RFQ requirements.
- Price competitiveness.
- Technical suitability of products.
- Preference point claims (where applicable).
- Supplier documentation and eligibility.
Expected Deliverables
The appointed supplier must provide:
- Correct quantity of toilet valves.
- Quality-approved plumbing components.
- Accurate delivery documentation.
- Complete compliance documentation.
- Timely delivery to Xhariep District Municipality.