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    Friday, May 1
    Grade 12 Jobs

    Payroll Specialist X1

    3 Mins Read
    Payroll Specialist

    Job Overview / Description

    The Payroll Specialist at VKB Group plays a crucial role in ensuring accurate, compliant, and timely payroll processing for approximately 1,000 employees. The role is based at the Head Office in Reitz, Free State, within the Human Capital division. This position requires a detail-oriented, analytical, and service-driven professional who can manage full payroll functions, ensure compliance with payroll legislation, support HR and Finance, and participate in process improvements. The environment is values-driven, collaborative, and fast-paced.

     Job Summary

    The Payroll Specialist will manage the monthly payroll cycle, maintain accurate employee and payroll records, ensure legislative compliance, prepare statutory returns, and support multiple departments with payroll-related information. The role demands strong technical payroll expertise, excellent Excel and SAGE People skills, and the ability to handle deadlines and audits. Beyond technical capability, the ideal candidate demonstrates humility, eagerness to learn, initiative, teamwork, and strong problem-solving skills—qualities celebrated as “Payroll Unicorn” traits within VKB.

     Key Responsibilities

    Payroll Processing & Administration

    • Full payroll function for allocated departments/entities (±1,000 employees).

    • Process monthly payroll accurately and on time.

    • Maintain and update payroll financial records.

    • Manage electronic timekeeping systems.

    • Calculate hours, bonuses, commissions, deductions, and tax withholdings.

    • Prepare and issue earnings statements.

    Compliance & Reporting

    • Ensure payroll complies with legislation (BCEA) and company policies.

    • Reconcile General Ledger accounts.

    • Handle all statutory returns and third-party payments.

    • Perform monthly SARS EMP201 submissions.

    • Complete mid-year and year-end SARS EMP501 submissions.

    • Prepare payroll summaries: earnings, deductions, leave, taxes, etc.

    Support & Coordination

    • Respond to employee payroll queries professionally.

    • Work closely with HR to ensure accurate employee data.

    • Support Finance and Human Capital with reports and audits.

    • Coordinate with Health & Safety for IOD submissions and annual audits.

    • Participate in HR/Payroll meetings.

    Process Improvement & Projects

    • Identify opportunities to improve payroll efficiency.

    • Lead or support special projects:
      — System upgrades
      — User testing
      — Process validation

     Job Requirements

    Education

    • Grade 12 / NQF 4 with Accounting as a subject.

    • A relevant qualification in Finance or Human Resource Management is advantageous.

    Experience

    • 3+ years payroll experience.

    • Experience using SAGE People is essential.

    • Strong knowledge of payroll regulations and BCEA.

    Skills & Competencies

    • Excellent MS Office skills (especially Excel).

    • Service orientation and professionalism.

    • Strong attention to detail and accuracy.

    • Ability to build friendly and professional relationships.

    • Ability to manage responsibility in a deadline-driven environment.

    • Personal resilience and teamwork skills.

    • Willingness to work overtime.

     Why Work at VKB Group?

    • Values-driven, supportive team culture.

    • Focus on collaboration and shared success.

    • Equal opportunity employer supporting Employment Equity and people with disabilities.

    • Strong agricultural heritage with modern, people-focused operations

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