Administration Clerk (Supervisor) x1
Job Overview
- Job Title: Administration Clerk (Supervisor)
- Reference Number: VOCMA 42
- Branch: Vaal-Orange Catchment Management Agency (VOCMA)
- Division: Institutions, Stakeholder Engagement and Governance
- Location: Bloemfontein, Free State
- Salary: R338 106 per annum
- Salary Level: Level 07
- Employment Type: Government Position
Job Description
The Vaal-Orange Catchment Management Agency is seeking an organised and experienced Administration Clerk (Supervisor) to provide comprehensive administrative and clerical support within the Institutions, Stakeholder Engagement and Governance division.
The successful candidate will be responsible for maintaining records and registers, capturing and retrieving information, providing financial and supply-chain administration support, handling enquiries and supervising staff in accordance with VOCMA policies and procedures.
Key Responsibilities
- Provide general clerical and administrative support to the component.
- Record, organise, store, capture and retrieve correspondence and data.
- Update administrative registers and statistics.
- Handle routine enquiries.
- Distribute documents and packages to relevant stakeholders.
- Maintain an effective filing system for the component.
- Type letters, reports and other correspondence when required.
- Maintain incoming and outgoing document registers.
- Provide supply-chain clerical support.
- Provide financial administration support.
- Capture and update expenditure information.
- Supervise staff in accordance with VOCMA policies and procedures.
- Assist with general administrative tasks to ensure the efficient functioning of the division.
Minimum Requirements
Applicants must have:
- A Senior Certificate / Grade 12 or equivalent qualification.
- Four to five years’ experience in clerical and administrative duties.
Required Knowledge and Skills
Candidates should have:
- Good knowledge of clerical duties and administrative practices.
- Ability to capture and manage data accurately.
- Computer skills and the ability to collect and maintain statistics.
- Knowledge and understanding of the legislative framework governing VOCMA.
- Knowledge of working procedures within an administrative environment.
- Good planning, organising and reporting skills.
- Financial administration and management skills.
- Strong interpersonal and teamwork abilities.
- Flexibility and adaptability.
- Good verbal and written communication skills.
- Computer literacy, particularly in:
- Microsoft Word.
- Microsoft Excel.
- Microsoft PowerPoint.
- Ability to work independently.
- Ability to work effectively under pressure.
Key Competencies
The ideal candidate should demonstrate:
- Strong organisational and administrative abilities.
- Attention to detail and accuracy.
- Data-capturing and record-management skills.
- Financial administration capabilities.
- Good communication and interpersonal skills.
- Teamwork and collaboration.
- Supervisory skills.
- Planning and time-management abilities.
- Ability to meet deadlines.
- Problem-solving skills.
- Ability to maintain confidentiality and handle official documentation responsibly.
Salary
R338 106 per annum (Level 07)
Location
Bloemfontein, Free State
Enquiries
Mr V Dywili
Telephone: 051 405 9000