Cleaning of Carpets at Ficksburg Head Office of SLM 2026
Job Details
- Tender Title: Cleaning of Carpets at Ficksburg Head Office of SLM
- Tender Number: FWPQ 73 (26/27)
- Organisation: Setsoto Local Municipality
- Location: Ficksburg, Free State
- Tender Category: Cleaning Services
- Required At: Setsoto Local Municipality
- Closing Date: 21 September 2026
- Closing Time: 16:30
- Contract Requirement: Complete the cleaning services within three calendar days of receiving the official purchase order
- Quotation Validity: 30 days
Tender Description
Setsoto Local Municipality is inviting suitably qualified and capable service providers to submit quotations for the professional cleaning of carpets at its Ficksburg Head Office.
The required services cover more than 1,500 square metres of carpeted areas across multiple floors and sections of the municipal building. The appointed service provider will be responsible for delivering thorough carpet cleaning, stain removal and sanitisation services to maintain a clean, hygienic and professional working environment.
The successful bidder must have the capacity to mobilise personnel, equipment and cleaning materials promptly and complete the required work within three calendar days after receiving an official purchase order.
Responsibilities
The successful service provider will be responsible for:
- Cleaning carpeted areas at the Setsoto Local Municipality Ficksburg Head Office.
- Deep cleaning carpets across the designated areas of the building.
- Cleaning reception areas, staircases, corridors and passages.
- Cleaning executive and mayoral office areas.
- Cleaning designated engineering department areas.
- Cleaning the cafeteria and roof-access stair areas.
- Removing stains, dirt and accumulated debris from carpets.
- Applying appropriate sanitisation and cleaning treatments.
- Using suitable commercial or industrial carpet-cleaning equipment.
- Supplying the required cleaning materials and equipment.
- Providing adequately trained cleaning personnel.
- Mobilising resources promptly after receiving the official purchase order.
- Completing all cleaning work within the required three-calendar-day period.
- Maintaining professional standards of workmanship throughout the cleaning process.
- Complying with all applicable municipal procurement and contractual requirements.
Requirements
Service providers should meet the following requirements:
- Valid registration on the Central Supplier Database (CSD).
- CSD registration report dated no more than 30 days before the submission deadline.
- CSD number clearly indicated on the quotation.
- Quotation must specify the exact lead/delivery period.
- Quotation must indicate the validity period of the pricing.
- Valid SARS Tax Compliance Status (TCS) PIN, where required.
- Company registration documentation, where applicable.
- Current municipal rates and taxes statements for the bidding entity and its directors.
- Municipal accounts must not be more than three months in arrears.
- Estate agent statements will not be accepted as proof of municipal account status.
- Lease agreement and relevant municipal service statements where the business operates from rented premises.
- Fully completed and signed MBD 4 Declaration of Interest form.
- Ability to provide suitable carpet-cleaning equipment and materials.
- Ability to provide trained personnel.
- Capacity to undertake large-scale commercial carpet cleaning.
- Ability to complete the work within three calendar days of receiving the purchase order.
- Ability to comply with municipal procurement and verification requirements.
Skills and Experience
The ideal service provider should have:
- Experience in commercial or large-scale carpet cleaning.
- Knowledge of professional carpet extraction and deep-cleaning techniques.
- Experience with stain removal and carpet sanitisation.
- Access to appropriate industrial-grade cleaning equipment.
- Strong organisational and logistical capabilities.
- Ability to deploy a team of trained cleaning personnel at short notice.
- Ability to work efficiently across multiple floors and designated areas.
- Good understanding of health, safety and professional cleaning standards.
- Administrative capacity to provide accurate compliance documentation.
Evaluation
Submissions will be evaluated in accordance with the applicable preferential procurement framework and an 80/20 preference point system.
The municipality reserves the right to verify information supplied by bidders and may accept either a partial or full bid, subject to the tender conditions.