Town Planning Services for the Consolidation of Erven
Tender Details
- Tender Number: RFQ/KBP/2001
- Tender Type: Request for Quotation (RFQ)
- Department/Company: Small Enterprise Development and Finance Agency (SEDFA)
- Province: National
- Tender Category: Land Use Management and Zoning; Real Estate Activities; Town, Regional & Spatial Planning
- Tender Location: Multiple areas nationally
- Closing Date: 01 October 2026
- Closing Time: 11:00
- Briefing Session: No briefing session
- Submission Method: eSubmission
- Services Required: Multiple areas, including Johannesburg, Emfuleni, Matjhabeng and Dihlabeng municipalities
Tender Description
SEDFA is inviting proposals from suitably qualified town planning service providers for the consolidation of erven within its geographically dispersed property portfolio.
The appointed service provider will be responsible for managing the planning, municipal approval, surveying coordination and deeds registration processes required to consolidate multiple land parcels into unified properties.
Objectives
The primary objectives are to:
- Consolidate multiple erven into single properties.
- Streamline property ownership and administration.
- Improve asset management across SEDFA’s property portfolio.
- Ensure compliance with municipal planning requirements.
- Facilitate compliance with applicable deeds registration legislation.
- Coordinate the necessary approvals and registrations with relevant authorities.
Scope of Work
The successful service provider will be required to:
- Consolidate multiple erven into single, unified erf titles.
- Prepare and submit consolidation applications to the relevant municipalities.
- Liaise with SEDFA, municipal planning departments, land surveyors and other regulatory authorities.
- Coordinate the preparation and approval of consolidated diagrams.
- Facilitate approval through the Surveyor-General where required.
- Facilitate registration of consolidated properties at the Deeds Office.
- Obtain and deliver certificates of consolidated title.
- Provide a comprehensive progress and completion report within one month of appointment.
Qualification and Experience Requirements
Bidders should provide evidence of:
- Valid SACPLAN registration.
- At least three successfully completed erf consolidation approvals from South African municipalities since the firm’s inception.
- Reference letters or purchase orders confirming relevant experience.
- A detailed company profile, including management structure and relevant property/real estate experience.
- A valid proof of physical business address dated within three months of submission.
- Active SARS Tax Compliance Status (TCS) PIN.
- Certified CIPC registration documentation.
- Certified identification documents for directors, shareholders or partners.
Mandatory Documentation & Compliance
Bidders must comply with the RFQ requirements, including:
- Submission through the designated eSubmission platform.
- Completion of applicable Standard Bidding Documents, including SBD 4 and SBD 6.1 where required.
- Pricing that includes VAT and applicable ancillary expenses.
- A quotation validity period of at least 30 days.
- Compliance with the National Treasury General Conditions of Contract.
- Compliance with applicable municipal consolidation procedures and deeds registration requirements.
- Achievement of the required minimum functionality threshold of 70/100 points before further evaluation.
Evaluation
The tender indicates an 80/20 preference point system, with:
- 80 points: Price
- 20 points: Preference-related objectives in accordance with the applicable procurement requirements.
Briefing Session
- Briefing Required: No
- Compulsory Briefing: No
Bidders should carefully review the official RFQ documentation for all submission requirements and conditions.
Tender Enquiries
Contact Person: Puseletso Khoabane
Email: pkhoabane@sedfa.org.za
Telephone: 012-759-2455
Submission
Closing Date: 01 October 2026
Closing Time: 11:00
Submission: eSubmission