Systematic Documentation of the Hospital Twinning Programme of the Public Health Sector
Tender Details
- Tender Number: DPME 16 2026/27
- Department: Department of Planning, Monitoring and Evaluation (DPME)
- Tender Type: Request for Bid (Open Tender)
- Tender Category: Consulting Services; Feasibility and Impact Studies; Reviews and Evaluations; Medical Services; Report Writing and Compiling; Research and Development
- Province: Gauteng
- Project Location: Multiple locations across South Africa, including Gauteng, Free State, Western Cape, Eastern Cape, KwaZulu-Natal, Limpopo, Mpumalanga and Northern Cape
- Place Where Services Are Required: 330 Grosvenor Street, Hatfield, Pretoria, 0028
- Closing Date: Wednesday, 21 October 2026
- Closing Time: 11:00
- Briefing Session: No briefing session
- Compulsory Attendance: No
- Enquiry Contact: Phetogo Mnguni
- Email: Phetogo@dpme.gov.za
- Telephone: 012-312-0426
Tender Objective
The Department of Planning, Monitoring and Evaluation seeks to appoint a suitably qualified service provider to systematically document, analyse and evaluate the Hospital Twinning Programme within South Africa’s public health sector.
The project will run for 24 months from November 2026 and is intended to capture institutional knowledge, assess programme implementation and effectiveness, identify lessons learned and generate evidence-based recommendations to inform future health-system interventions.
Scope of Work
The appointed service provider will be responsible for:
- Conducting a baseline assessment of the Hospital Twinning Programme.
- Undertaking a Phase Two assessment.
- Analysing programme implementation, outcomes and effectiveness.
- Producing comprehensive analytical reports.
- Developing evidence-based findings and recommendations.
- Preparing an audio-visual presentation highlighting key lessons learned.
- Compiling project datasets and associated metadata.
- Providing supporting project documentation in electronic format.
- Facilitating structured skills transfer to DPME personnel.
- Supporting continuity and personnel replacement arrangements where key team members become unavailable.
Key Deliverables
The project is expected to produce:
- Phase One Baseline Report
- Phase Two Report
- Audio-Visual Presentation
- Datasets
- Metadata
- Supporting Documentation
- Skills-Transfer Activities
Technical and Submission Requirements
Bidders must submit:
- One original proposal and five copies.
- A single original price proposal.
- All required Standard Bid Documents (SBDs).
- Completed annexures relating to outputs, team composition, costing and delivery schedules.
- Excel-based annexures or compatible electronic formats where specified.
- A bid validity period of at least 90 days.
- A fixed and comprehensive price covering all required deliverables.
- VAT-inclusive pricing where applicable.
Handwritten submissions will be regarded as administratively non-compliant.
The proposal must demonstrate the bidder’s ability to meet the project requirements and provide a suitably qualified team for the full duration of the assignment.
Lead Expert Requirements
The proposed lead expert must have:
- At least a Master’s degree in Public Health.
- A Doctoral degree is advantageous.
- A minimum of 10 years’ academic or consulting experience in the relevant field.
- Strong knowledge of South Africa’s health systems and hospital environments.
- Strong analytical and report-writing capabilities.
- At least three peer-reviewed journal publications.
- Experience completing at least three similar research projects.
- At least three years’ experience working with government or health-sector entities.
The required experience must cover at least three of the following areas:
- Monitoring, Evaluation, Learning and Accountability (MELA)
- Management practices and human resources analysis
- Processes, systems and structures analysis
- Stakeholder engagement with government departments or entities
- Health-system strengthening and transformation
Team Requirements
The entire proposed project team must:
- Remain available for the duration of the project.
- Have clearly defined and meaningful roles.
- Meet the required qualification and experience standards.
- Provide verifiable qualifications and credentials.
- Submit CVs and supporting documentation for verification.
Qualifications may be verified through the South African Qualifications Authority (SAQA) and other independent verification processes.
Contractual and Intellectual Property Requirements
The successful bidder will be required to enter into a Service Level Agreement governed by the National Treasury General Conditions of Contract.
Important contractual provisions include:
- Pricing must remain fixed for the required scope of work.
- All project-specific deliverables produced for DPME will become the property of DPME.
- This includes reports, presentations, datasets, metadata and other bespoke project outputs.
- Pre-existing intellectual property belonging to the service provider remains with the provider.
- The service provider must grant DPME a non-exclusive licence to use relevant background intellectual property incorporated into the deliverables.
- Skills-transfer activities must be incorporated into the project.
- Appropriate personnel replacement procedures must be followed if key personnel become unavailable.
Submission Information
Proposals must be submitted in a sealed envelope and placed in the DPME tender box at:
Department of Planning, Monitoring and Evaluation
330 Grosvenor Street
Hatfield
Pretoria
0028
The proposal must be clearly marked with the relevant tender reference number: DPME 16 2026/27.
The tender is also available through the South African government’s eTender portal.