Supply, Delivery, Oil Analysis and Testing of Radar Gear Oil for ATNS Bram Fischer International Airport
Tender Details
- Tender Number: ATNS/RFQ02/09/2026/27/FABL-RADAR AND OIL ANALYSIS
- Department/Company: Air Traffic and Navigation Services Company Limited (ATNS)
- Tender Type: Request for Quotation
- Tender Category: Laboratory, Testing and Analytical Services; Lubricant Supplies and Lubrication Services
- Location: Bram Fischer International Airport, Bloemfontein, Free State
- Contract Period: Five (5) years
- Procurement Basis: As-and-when-required
- Closing Date: Tuesday, 13 October 2026
- Closing Time: 11:00
- Briefing Session: No briefing session
- Compulsory Attendance: No
- Place Where Services Are Required: N8 Old Thaba Nchu Road, ATNS Bram Fischer International Airport (FABL), Bloemfontein, 9300
- Enquiry Contact: Bright Blessie
- Email: BrightB@atns.co.za
- Telephone: 011-607-1497
- eSubmission: Enabled via the eTender portal
Tender Objective
ATNS seeks to appoint a suitably qualified service provider to supply, deliver, analyse and test radar gear oil used in radar systems at Bram Fischer International Airport (FABL).
The appointment will be for a five-year period and will operate on an as-and-when-required basis, meaning that orders and testing activities will be undertaken according to ATNS’s operational requirements rather than a fixed annual quantity.
Scope of Work
The appointed service provider will be responsible for:
Radar Gear Oil Supply and Delivery
- Supply Radar Gear Oil in 20-litre containers as required by ATNS.
- Deliver the required oil to Bram Fischer International Airport.
- Ensure all supplied products comply with the applicable manufacturer specifications.
- Provide technical data sheets when requested.
- Provide samples for verification before purchase orders are issued where required.
Oil Analysis and Testing
- Conduct laboratory analysis of oil samples from the designated radar systems.
- Analyse samples from three radar systems, with three samples per testing cycle for each radar system.
- Assess oil condition and identify signs of degradation or contamination.
- Assess relevant gearbox/component condition based on laboratory findings.
Reporting and Recommendations
Following each analysis cycle, the service provider must provide comprehensive laboratory reports containing:
- Test results and analysis.
- Oil condition assessment.
- Gearbox/component condition assessment where applicable.
- Identification of potential maintenance concerns.
- Recommended maintenance interventions.
- Corrective actions where required.
Technical Requirements
Bidders must demonstrate the technical and operational capability to perform the required work and comply with the applicable procurement requirements.
Key requirements include:
- Valid SARS Tax Compliance Status (TCS) PIN.
- Registration on the National Treasury Central Supplier Database (CSD).
- At least two contactable reference letters confirming successful completion of industrial oil supply and testing projects within the previous five years.
- Valid ISO/IEC 17025 accreditation for the laboratory performing the oil analysis.
- Where a third-party laboratory is used, bidders must provide the applicable SANAS accreditation certificate and a signed service agreement with the laboratory.
- Completion and submission of all prescribed Standard Bidding Documents (SBDs).
- Completed pricing schedules and applicable preference-point documentation.
- Ability to provide on-demand supply, testing and reporting throughout the five-year contract period.
Required Skills and Capabilities
The successful service provider should have the capability to:
- Supply and handle specialist radar/industrial gear lubricants.
- Perform reliable laboratory-based oil analysis and testing.
- Interpret lubricant condition and degradation results.
- Identify potential equipment or gearbox maintenance concerns from test results.
- Produce clear and technically detailed laboratory reports.
- Provide practical maintenance and corrective-action recommendations.
- Manage irregular, as-and-when-required orders and testing cycles.
- Maintain reliable delivery and turnaround capabilities over the full contract period.
- Meet South African public-sector procurement and compliance requirements.
Accreditation and Quality Assurance
Laboratory testing is a key component of this tender. Bidders must demonstrate that the laboratory undertaking the analysis has the required ISO/IEC 17025 accreditation.
Where analysis is outsourced to a third-party laboratory, the bidder must provide the relevant accreditation documentation and a signed agreement confirming the testing arrangement.
Evaluation
The tender indicates an 80/20 preference point system, with:
- 80 points: Price
- 20 points: Preference/socio-economic objectives
Bidders should consult the official tender documentation for the precise preference criteria and evidence required for claiming points.
Contract Duration
The successful service provider will be appointed for a period of five (5) years.
The contract will operate on an as-and-when-required basis, and quantities or frequency of orders will depend on ATNS’s operational requirements.
Submission Information
The tender supports electronic submission through the eTender portal.
Closing Date: 13 October 2026
Closing Time: 11:00
Services Location:
ATNS Bram Fischer International Airport (FABL)
N8 Old Thaba Nchu Road
Bloemfontein
9300
Enquiries
Contact Person: Bright Blessie
Email: BrightB@atns.co.za
Telephone: 011-607-1497