Supply, Delivery, and Installation of Photocopy Machines on a Rental Contract (3years)
Tender Information
- Tender Title: Supply, Delivery, and Installation of Photocopy Machines on a Rental Contract for a Period of Three (3) Years
- Tender Number: PU8215/038
- Tender Type: Request for Proposal (RFP)
- Department: Purchasing Consortium Southern Africa (PURCOSA)
- Client: Goldfields TVET College
- Province: Free State
- Project Location: Goldfields TVET College, Welkom, Free State
- Tender Category: Office Equipment – Printers, Photocopiers and Other; Installation, Maintenance and Operation; Rental of Office Equipment; IT Equipment, Appliances and Tools
- Closing Date: 21 July 2026 at 11:00
Tender Overview
Goldfields TVET College, through PURCOSA, invites qualified service providers to submit proposals for the supply, delivery, installation, maintenance, and rental of photocopy machines for a period of three (3) years. The successful bidder will provide reliable, high-performance photocopying equipment together with ongoing maintenance and technical support throughout the contract period.
Tender Objective
The objective of this tender is to appoint a service provider to:
- Supply modern photocopy machines.
- Deliver and install the equipment at designated college campuses.
- Provide a fully managed rental solution for three years.
- Ensure ongoing maintenance, repairs, and technical support.
- Improve the College’s document management and printing capabilities.
Scope of Work
The successful bidder will be responsible for:
Equipment Supply
- Supply photocopy machines that meet the College’s operational requirements.
- Provide equipment suitable for high-volume printing and copying.
Delivery and Installation
- Deliver photocopy machines to designated Goldfields TVET College sites.
- Install and configure all equipment.
- Ensure compatibility with the College’s existing IT infrastructure.
Maintenance and Support
- Provide preventative and corrective maintenance.
- Repair faulty equipment during the rental period.
- Offer technical support and servicing.
- Replace or repair equipment where necessary to minimise downtime.
Rental Services
- Manage the rental agreement for a period of three (3) years.
- Ensure continuous operational availability of all supplied machines.
Technical Requirements
Service providers must supply photocopy machines that:
- Meet Goldfields TVET College’s operational specifications.
- Are suitable for high-volume copying and printing.
- Integrate with existing systems and infrastructure.
- Include ongoing maintenance and technical support throughout the contract period.
Minimum Requirements
Interested bidders should demonstrate:
- Proven experience in supplying photocopy machines.
- Experience in installing office printing and copying equipment.
- Technical expertise in servicing and maintaining photocopiers.
- Capacity to deliver and install equipment within the required timeframes.
- Compliance with applicable procurement requirements, including B-BBEE legislation.
Required Competencies
Successful bidders should demonstrate:
- Office equipment supply and installation expertise.
- Technical maintenance and repair capabilities.
- Project planning and coordination skills.
- Strong customer support and after-sales service.
- Ability to meet contractual service levels and delivery schedules.
Briefing Session
- Briefing Session: Yes
- Compulsory: No
- Date: 9 July 2026
- Time: 11:00
- Venue: Microsoft Teams (online meeting)
Submission Requirements
- Tender submissions must be made through the PURCO SA online tender portal.
- Ensure all required documents are completed and submitted before the closing date and time.
Enquiries
- Contact Person: Jackson Phetla
- Telephone: 011 545 0952
- Email: jackson.phetla@purcosa.co.za