Appointment of a Service Provider for the Supply and Delivery of Décor, Sound System, and Catering Services for the Nelson Mandela Day Shova Ufunde Handover Event
Tender Details
- Tender Number: ATNS/RFQ07/06/2026/27/CSI_DECO, SOUND SYSTEM AND C
- Tender Type: Request for Quotation (RFQ)
- Organisation: Air Traffic and Navigation Services Company Limited
- Event Venue: Retsamaile Combined School
- Location: Botshabelo
- Closing Date: 09 July 2026 at 11:00
- Briefing Session: Not Required
- Submission Method: Electronic Submission (eSubmission Enabled)
Project Objective
ATNS seeks to appoint a service provider to supply, deliver, set up, manage, and dismantle décor, sound system, and catering services for the Nelson Mandela Day Shova Ufunde Handover Event at Retsamaile Combined School.
The successful bidder will provide a complete event solution, ensuring a professional, well-organised, and memorable event experience.
Scope of Work
1. Event Décor and Venue Setup
The service provider must supply and install:
- 10m x 20m marquee
- Round tables
- Modern banquet chairs
- Tablecloths and runners
- Decorative centrepieces
- Artificial grass
- Event décor accessories
- Stage setup
- Blue stage draping
- Stage stairs
- Podium/Lectern
2. Catering Services
Provide catering for event attendees, including:
Main Meals
- Meat options
- Starch options
- Fresh vegetables
- Salads
Refreshments
- Assorted fruit juices
- Bottled water
- Ice packs
Tea and Coffee Station
- Tea
- Coffee
- Milk
- Sugar
- Cups and saucers
Snacks and Baked Goods
- Muffins
- Scones
- Fresh fruit platters
3. Sound System Services
Supply and manage:
- Professional sound system
- Microphones
- Public address system
- Event audio support
- Technical setup and operation
4. Event Logistics
The successful bidder must:
- Deliver all equipment and supplies.
- Set up the venue before the event.
- Operate equipment during the event.
- Remove equipment after the event.
- Leave the venue clean and restored.
Technical Requirements
Marquee and Seating
- 10m x 20m marquee.
- Seating capacity for approximately 100 attendees.
Stage Setup
- Stage with blue draping.
- Safe access stairs.
- Podium or lectern.
Catering Standards
- Food must be served hot using food warmers.
- Cold beverages must remain chilled.
- Hygienic food handling practices must be followed.
Service Equipment
Supply:
- Cutlery
- Side plates
- Glasses
- Cups and saucers
- Serving utensils
- Service buckets
- Food warmers
Mandatory Requirements
Experience
Bidders must submit:
- At least two reference letters.
- References must be on official company letterheads.
- References must demonstrate similar event services provided within the past seven years.
Health Compliance
Provide:
- Health Certificate or
- Environmental Health Certificate or
- Certificate of Acceptability from the relevant authority.
Local Presence
The bidder must demonstrate a footprint within the Mangaung Metropolitan Municipality through:
- Municipal lease agreement, or
- Local business premises, or
- Partnership agreement with a local service provider.
Compliance Requirements
- Active registration on the Central Supplier Database (CSD).
- Valid SARS Tax Compliance Status.
- Any applicable accreditation or professional registrations.
Suitable Service Providers
This RFQ is suitable for:
- Event management companies
- Catering companies
- Event décor specialists
- Sound and audio-visual suppliers
- Corporate event organisers
- Conference and function management companies
- Full-service event logistics providers
Key Deliverables
The successful bidder must provide:
- Fully equipped marquee venue.
- Professional event décor.
- Functional sound system.
- Catering and refreshments.
- Event setup and breakdown.
- Technical support during the event.
- Compliance with food safety and event standards.
Contact Details
Contact Person: Bright Blessie
Tel: 011 607 1497
Email: BrightB@atns.co.za