Tender Details
- Tender Title: Rental of Front-End Loader to Clean Illegal Dumping Site in Ficksburg for 10 Days
- Tender Number: FWPQ 86 (2026/2027)
- Employer: Setsoto Local Municipality
- Location: Ficksburg, Free State
- Tender Type: Request for Quotation
- Closing Date: 9 October 2026 at 16:30
- Rental Period: 10 operational days
- Required Equipment: Front-end loader
- Category: Plant and Construction Equipment – Hire and Maintenance
Tender Description
Setsoto Local Municipality invites suitably qualified suppliers to submit quotations for the rental of a front-end loader to assist with cleaning an illegal dumping site in Ficksburg.
The successful service provider will supply a suitable front-end loader together with a qualified operator, fuel, routine maintenance and insurance on a wet-rate rental basis. The equipment will be used to clear, load and manage waste and debris at the identified illegal dumping site.
Scope of Work
The appointed service provider will be responsible for:
- Supplying one front-end loader for the required operational period.
- Providing the equipment for 10 working days.
- Deploying the machine to the designated illegal dumping site in Ficksburg.
- Clearing and loading dumped waste and debris.
- Providing a competent and qualified machine operator.
- Supplying fuel for the duration of the rental.
- Providing routine maintenance and servicing of the equipment.
- Ensuring the machine remains operational and roadworthy.
- Providing appropriate insurance cover for the equipment and third-party liabilities.
- Delivering the equipment within three business days of receiving an official purchase order.
- Clearly indicating the expected delivery period in the quotation.
Equipment Requirements
The front-end loader must meet the following minimum requirements:
- Quantity: 1 front-end loader.
- Bucket capacity: Between 1.8 m³ and 3.0 m³.
- Fitted with a general-purpose bucket.
- Equipped with standard bucket teeth suitable for handling waste and debris.
- Machine must be fully functional and suitable for the intended work.
- Equipment must be supplied with a competent operator.
- Pricing must be provided on a wet-rate basis.
What the Wet Rate Must Include
The quoted wet rate should cover:
- Front-end loader.
- Qualified operator.
- Fuel.
- Routine maintenance.
- Insurance.
- Normal operational costs associated with the equipment.
Supplier Requirements
Bidders must provide the required municipal compliance documentation, including:
- Valid Central Supplier Database (CSD) registration.
- CSD MAAA reference number clearly indicated on submission documents.
- Valid Tax Compliance Status PIN.
- Company registration documentation.
- Completed and signed MBD 4 – Declaration of Interest.
- Proof that the business is not in arrears with municipal rates and taxes, where applicable.
- Alternatively, where the supplier leases premises, the required lease agreement and supporting utility statement.
- Supporting evidence for preferential procurement/80/20 scoring where applicable.
Operational Requirements
The supplier must have the capacity to provide the required machinery within the municipality’s specified timeframe.
The machine must be:
- Suitable for heavy-duty waste and debris handling.
- Properly maintained.
- Safe and operational.
- Accompanied by a competent operator.
- Covered by appropriate insurance.
The operator and supplier must comply with applicable occupational health and safety requirements while working on site.
Delivery Requirements
The successful supplier must deliver the front-end loader within three business days after receipt of the official purchase order.
Failure to meet the required delivery period may result in the municipality cancelling the order, appointing another supplier or pursuing other remedies permitted under the applicable terms.
Quotation Validity
All quotations must remain valid for 30 days.
Suppliers should clearly state their expected delivery timeline in the quotation.
Preferential Procurement
The tender may be evaluated using the applicable 80/20 preference-point system, with preference points based on qualifying ownership and local participation criteria.
Bidders should provide verified supporting documentation for any preference points claimed, including applicable information relating to:
- Historically disadvantaged ownership.
- Women ownership.
- Youth ownership.
- Persons with disabilities.
- Locality/local business participation