Stock Administrator(JHB001561-VM-1)
- Position: Stock Administrator
- Location: Bloemfontein, Free State
- Recruiter: Ultra Personnel (Pharmaceutical, Insurance, Engineering Division)
- Client Industry: Healthcare / Medical Devices / Hospital Equipment
- Type: Permanent | Full-Time
- Reference: JHB001561-VM-1
- Posted: 3 days ago
Purpose of the Role
The Stock Administrator plays a key role in ensuring accurate and efficient handling, distribution, and record-keeping of medical equipment and consignment stock. The role supports internal warehouse operations and external field teams (sales consultants), ensuring all inventory movements are correctly processed and compliant with healthcare logistics standards.
Key Responsibilities
- Stock & Logistics Management
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Receive, handle, and distribute consignment and purchased stock.
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Process and record all stock movements accurately on Syspro and Qwix.
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Manage inter-branch transfers, urgent dispatches, and overnight deliveries.
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Ensure goods are correctly packaged, labeled, and documented.
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Support Sales Consultants with consignment discrepancies and hospital stock checks.
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Assist in picking, scanning, and packing stock after-hours when needed.
Vehicle & Delivery Operations
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Conduct regular vehicle inspections (tyres, oil, water, etc.) to ensure roadworthiness.
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Keep vehicles clean and compliant with all documentation (license discs, etc.).
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Ensure all deliveries are made safely, on time, and with accurate Proof of Delivery (POD) documentation.
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Report mechanical issues or incidents immediately.
Administrative & Compliance Duties
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Maintain accurate records and logs (fuel receipts, travel logs, stock registers).
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Adhere to all internal systems, policies, and safety procedures.
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Support the warehouse and admin team during busy periods.
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Renew licenses and update documentation timeously.
Customer Interaction & Professionalism
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Communicate professionally with healthcare clients and sales teams.
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Represent the company’s professional image through appearance and service.
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Ensure excellent customer experience during deliveries and interactions.
Qualifications & Experience
- Matric / Grade 12 (minimum requirement)
- OR at least 2 years of relevant logistics or warehouse experience
- Valid driver’s licence (essential)
- Experience in a medical / hospital / healthcare environment (advantageous)
- Familiarity with Syspro and Qwix (favourable)
- Strong communication and coordination skills
- Physically fit with good eyesight and stamina (for loading/unloading tasks)
Competencies
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Excellent organizational and problem-solving skills
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Attention to detail and accuracy
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Team-oriented with good communication
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Ability to multitask and work under pressure
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Commitment to compliance and safety
Compensation
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Monthly salary
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Medical aid and provident fund benefits included
About Ultra Personnel
Ultra Personnel is a specialist recruitment firm focusing on the pharmaceutical, engineering, and insurance sectors. They partner with leading companies across South Africa to place skilled professionals in permanent positions.
Summary
This Stock Administrator role is ideal for a detail-oriented logistics professional with experience in healthcare or medical device inventory management. It combines warehouse, administrative, and delivery responsibilities, offering a balance between operational tasks and client-facing service in a regulated, high-standards environment.