Administrator: OPS – ATNS Company Limited (Bloemfontein)
- Type: Permanent
- Published: 2 days ago
- Department: Operations Administration
- Reports to: Relevant Manager(s)
Purpose of the Role
To implement ISO procedures as per the Quality Management Manual and provide comprehensive administrative and secretarial support to Operations management, ensuring smooth office, procurement, and quality management processes.
Key Responsibilities
1. Office Management & Administration
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Maintain accurate records, ensure data confidentiality, and safe storage.
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Handle staff training requests and send documentation to HR.
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Process licenses, ACSA permits, medicals, and medical claims for staff.
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Manage stationery, refreshments, and general office supplies.
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Process travel, subsistence, and overtime claims timeously.
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Handle emails, mail, and courier dispatches efficiently.
2. Secretarial Services
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Arrange and coordinate meetings, including agenda preparation and minute-taking.
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Distribute meeting documents and follow up within seven working days.
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Arrange travel and accommodation.
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Manage incoming/outgoing correspondence.
3. Procurement & Finance
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Create purchase requisitions and track supplier orders.
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Send source documents to creditors for timely payment.
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Ensure monthly contract payments are processed.
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Liaise with the creditors’ department for statements and updates.
4. Quality Management (ISO)
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Implement ISO procedures per the Quality Management Manual.
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Review and publish QMS directives and procedures.
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Monitor Continuous Improvement Reports for compliance.
5. Stakeholder Relations
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Build strong relationships with internal and external stakeholders.
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Manage communication between the Head’s office and stakeholders.
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Respond to instructions and correspondence promptly.
Qualifications
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Grade 12 (Matric) or equivalent.
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Office Administration Qualification (required).
Experience
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Minimum 3 years in office administration or equivalent experience.