New Valuation Roll and Updating of the Valuation Roll- 5 years
Tender Details
- Tender Number: SCM-TSW-20-2025-2026
- Closing Date: 03 June 2026 (11:00 AM / 12:00 submission)
- Contract Duration: 5 years
- Category: Property Valuation / Real Estate Services
- Legislation: Municipal Property Rates Act (Act No. 6 of 2004)
JOB PURPOSE
The purpose of this tender is to appoint a qualified professional service provider to:
- Compile a new municipal valuation roll
- Maintain and update supplementary valuation rolls
This ensures accurate property valuation for municipal rates and taxation in compliance with legislation.
SCOPE OF WORK
1. Compilation of Valuation Roll
- Develop a complete valuation roll for all properties
- Cover valuation period: 1 July 2027 – 30 June 2032
- Include all property categories:
- Residential
- Commercial
- Industrial
- Agricultural
- State-owned and public service properties
2. Supplementary Valuations
- Prepare annual supplementary valuation rolls
- Update property values due to:
- New developments
- Property changes
- Ownership transfers
3. Property Data Collection & Analysis
- Conduct property inspections and measurements
- Collect and verify:
- Sales data
- Ownership details
- GIS and mapping data
- Use aerial photography and satellite imagery
4. Community Engagement
- Conduct public awareness campaigns
- Facilitate community participation meetings
- Handle:
- Objections
- Appeals
- Valuation queries
5. Data Management
- Maintain secure property valuation database
- Ensure:
- Data accuracy
- Backup systems
- Disaster recovery plans
- Comply with POPIA and data privacy laws
6. Legal & Regulatory Compliance
- Ensure full compliance with the Municipal Property Rates Act
- Follow all relevant sections and valuation standards
- Implement transparent objection and appeals processes
TECHNICAL REQUIREMENTS
- Develop valuation system compatible with municipal billing system
- Use GIS tools, mapping systems, and valuation software
- Provide detailed methodology for:
- Data collection
- Analysis
- Reporting
- Ensure audit readiness and monitoring processes
SKILLS & QUALIFICATIONS REQUIRED
Professional Requirements
- Registered Professional Valuer or Professional Associated Valuer
- Registration under Property Valuers Profession Act
Experience
- Proven experience in:
- Municipal valuation rolls
- Supplementary valuations
- Property valuation across sectors
- Experience with complex properties (e.g., mines, airports, etc.)
Technical & Operational Skills
- Strong knowledge of property valuation legislation
- GIS and data analysis capability
- Project management and planning skills
- Ability to manage large-scale municipal projects
Additional Requirements
- Financial stability (bank rating A–C)
- Professional indemnity insurance
- Public liability insurance
- Qualified team with relevant expertise
EXPECTED OUTCOME
The successful service provider will:
- Deliver a comprehensive and accurate valuation roll
- Ensure continuous updates through supplementary rolls
- Improve municipal revenue accuracy
- Maintain transparent and legally compliant valuation processes
IMPORTANT NOTES
- Evaluation will be based on 80/20 preference point system
- Includes:
- Functionality
- Returnables
- Specific goals (race, gender, disability, youth)
- No briefing session required
- Tender validity: 60–90 days
- Late or incomplete submissions will be rejected