Jagersfontein Magistrate Office 36 Months Cleaning Services Contract
Tender Details
- Tender Number: CLE26/023
- Tender Title: Jagersfontein Magistrate Office 36 Months Cleaning Services Contract
- Client: Department of Public Works
- Location: Jagersfontein, Free State
- Submission Location: Bloemfontein, Free State
- Contract Period: 36 months
- Tender Category: Cleaning Services; Facilities Management, Operations and Maintenance
- Closing Date: 5 October 2026 at 11:00
- Briefing Meeting: See tender documentation
- Required At: Department of Public Works
Tender Objective
The Department of Public Works seeks to appoint a qualified service provider to provide cleaning services at the Jagersfontein Magistrate Office for a period of 36 months.
The successful contractor will be responsible for maintaining a clean, hygienic and safe environment while complying with applicable procurement, labour, occupational health and safety and environmental requirements.
Scope of Work
The cleaning contract covers approximately 576 m² and includes:
- Daily and weekly dusting, sweeping, mopping and floor polishing.
- Cleaning ceilings, walls and other surfaces.
- Cleaning windows, glass partitions, doors, blinds and metal fittings.
- Cleaning and disinfecting toilets, ablution facilities, kitchens and washrooms.
- Replenishing required cleaning and hygiene consumables.
- Cleaning staircases, fire escapes, furniture and reception areas.
- Collection, bagging and disposal of rubbish.
- Cleaning parking areas, garages, loading zones and basements.
Excluded areas: Electrical and mechanical plant rooms, strong rooms, store rooms and prisoner holding cells.
Technical Requirements
The appointed service provider must:
- Supply all required industrial cleaning equipment and machinery.
- Provide dedicated, OHS-compliant equipment for the contract.
- Supply approved cleaning chemicals, detergents and hygiene consumables.
- Submit required samples of consumables for departmental approval.
- Provide a site-specific health and safety plan.
- Conduct hazard identification and risk assessments.
- Provide appropriate PPE to employees.
- Maintain incident and safety records.
- Implement appropriate waste segregation and disposal procedures.
- Maintain required insurance and statutory compliance.
- Submit monthly invoices, progress reports and attendance registers.
- Provide proof that employees have been paid as required.
Staffing Requirements
- At least one full-time cleaner must be deployed on site at all times.
- Replacement personnel must be available when employees are absent.
- At least one experienced team leader/supervisor must oversee the cleaning team.
- Personnel must undergo required security vetting.
- Employees must wear identifiable uniforms/overalls and contractor-issued ID cards.
- Staff must comply with site access restrictions and working-hour requirements.
- Workers must be competent in safe chemical handling, OHS procedures and cleaning techniques.
Compliance Requirements
Tenderers must provide evidence of compliance with applicable requirements, including:
- Public liability insurance.
- All-risk machinery insurance.
- SASRIA protection.
- COIDA compliance.
- UIF compliance.
- National Minimum Wage Act requirements.
- Basic Conditions of Employment Act requirements.
- Occupational health and safety requirements.
- Sectoral Determination 1 requirements for the contract cleaning sector.
- EPWP labour-intensive requirements.
Evaluation
The tender documentation indicates an 80/20 preference-point system, with points allocated for price and applicable B-BBEE/targeted social objectives.