Snr Administrator: Processing Data Admin x1

Snr Administrator: Processing Data Admin x1

Job Details

• Job Title: Snr Administrator: Processing Data Admin
• Employer: Grain Field Chickens
• Parent Company: VKB Group
• Business Unit: Grain Field Chickens Abattoir
• Department: Other
• Work Location: Reitz
• Employment Type: Permanent (not otherwise specified)
• Posting Date: 1 July 2026
• Closing Date: 8 July 2026

Job Purpose

Provide administrative and operational support to the Operations Data Admin Manager. Assist with the development, documentation, and maintenance of operational reports and Standard Operating Procedures (SOPs). Capture, process, and analyse operational data using company systems. Support production planning, reporting, inventory administration, and office operations. Ensure accurate, timely, and reliable operational data to support decision-making within the abattoir.

Key Responsibilities

Administrative Support

• Prepare presentations, proposals, reports, and data analyses as required.
• Compile, edit, review, and maintain Standard Operating Procedures (SOPs) and other operational documents.
• Coordinate daily office activities to ensure efficiency and compliance with company procedures.
• Perform general office administration, including:
  • Filing documents.
  • Answering telephone calls.
  • Sending and receiving emails.
  • Preparing administrative documents.
• Provide administrative support to the Operations and Management teams.

CHEP Administration

• Correspond with suppliers and customers regarding CHEP-related disputes.
• Manage CHEP administration, ordering, and inventory control.
• Utilize the CHEP Management System for inventory tracking and reporting.

Production Planning

• Assist with planning daily production schedules for:
  • Fresh products.
  • Frozen products.
• Communicate production information with customers.
• Liaise with the Sales, Dispatch, and Processing teams to ensure production requirements are met.

Data Management and Reporting

• Collect operational and technical information for reporting purposes.
• Capture and update operational data accurately.
• Compile operational reports required by management.
• Analyse data using tables, graphs, and statistical information.
• Prepare customized reports to support operational decision-making.
• Maintain accurate production and operational records.

General Duties

• Perform additional duties assigned by the Line Manager.
• Support continuous improvement initiatives within the department.
• Assist in maintaining efficient office operations.
• Take responsibility for office operations in the absence of the Department Manager.

Minimum Requirements

• Grade 12 (Matric) or NQF Level 4 equivalent.
• 2–5 years’ experience in administration and/or data capturing.
• Some supervisory experience.
• Computer literacy with demonstrated proficiency in:
  • Microsoft Excel.
  • Microsoft Word.
  • Microsoft Outlook.
• Willingness to work overtime and weekends when operationally required.

Recommended Qualifications and Experience

• Certificate or Diploma in Office Administration.
• Previous administration experience within an abattoir or agricultural environment.
• Working knowledge of:
  • Avihance.
  • Microsoft Dynamics NAV (NAV).
  • Aavocet.
  • M-Query.
• Experience with production reporting and operational data management.

Required Skills

• Strong logical and analytical thinking.
• Data capturing and data analysis skills.
• Statistical analysis skills.
• Excellent communication skills.
• Strong organizational and planning abilities.
• Attention to detail and accuracy.
• Ability to work independently.
• Teamwork and collaboration skills.
• Problem-solving abilities.
• Time management skills.
• Positive attitude and enthusiasm.
• Ability to manage office operations in the manager’s absence.

Personal Attributes

The successful candidate should demonstrate:

• High levels of professionalism.
• Initiative and accountability.
• Reliability and dependability.
• Strong organizational skills.
• Ability to perform effectively under pressure.
• Flexibility to meet operational requirements.
• Leadership potential and confidence in supervising office activities.

Working Environment

• Fast-paced poultry processing and abattoir environment.
• Frequent interaction with Operations, Sales, Dispatch, Processing teams, suppliers, and customers.
• Combination of office administration, operational reporting, and production planning responsibilities.
• Regular use of operational and business information systems.

Important Information

• VKB Group reserves the right to close the vacancy at its discretion.
• Personal information collected will be used for recruitment and employment purposes only.
• VKB Group is an equal opportunity employer.
• Employment Equity and Transformation targets will be considered during recruitment.
• Applications from persons with disabilities are encouraged.

Application Guidelines

• Apply through the VKB Group Careers Portal.
• Use Google Chrome when accessing the application portal.
• Upload a clear CV in PDF or Microsoft Word format.
• Do not include handwritten notes on your CV.
• Upload only your CV in the designated “Upload CV” section; supporting documents should be uploaded separately where requested.
• If required, upload a profile picture with a minimum resolution of 300 × 300 pixels.