Registry Clerk: Supervisor x1
Job Details
Job Title: Registry Clerk: Supervisor
Reference Number: AFBBSPT/02/08/26/01
Salary: R325 101 – R382 959 per annum (Level 07)
Location: Bloemfontein (AFB Bloemspruit, Department of Defence)
Centre: AFB Bloemspruit
Sector: Public Service / Defence
Application Methods: Email, hand delivery, or post
Overview
The Registry Clerk: Supervisor role focuses on overseeing record management operations within the Air Force Base Bloemspruit.
This position ensures proper supervision of personnel, compliance with records management procedures, and alignment of both electronic and paper-based filing systems with Department of Defence (DOD) standards.
Job Description
The Registry Clerk: Supervisor manages registry personnel and workflow, maintaining accurate records and ensuring the DOD’s record-keeping requirements are met.
The role includes reviewing current processes, maintaining classification systems, responding to enquiries, and reporting to senior management.
Key Responsibilities
Supervision & Administration
Supervise registry personnel and workloads
Ensure proper maintenance of documents according to DOD Classification Systems
Manage records classification systems (e.g., DOD Correspondence File Plan, retention schedules)
Synchronize electronic and paper-based records
Record Management
Review and improve current recordkeeping procedures
Ensure administrative tasks comply with record management systems
Handle enquiries using correct file references
Reporting & Stakeholder Engagement
Report on registry status to stakeholders and the director
Attend meetings and provide updates
Analyse documents and provide actionable recommendations
Minimum Requirements
Grade 12 (NQF Level 4) or equivalent
Minimum of 3 years’ experience in Record Management
Knowledge & Skills
MS Word, Excel, PowerPoint
Typing skills
Recordkeeping and management procedures
Analytical, problem-solving, and innovative thinking
Language proficiency in English (written and verbal)
Organisational and interpersonal skills
Ability to act with tact, discretion, and reliability
Key Competencies
Strong leadership and supervision
Organisational and planning skills
Attention to detail
Analytical thinking and problem-solving
Effective communication skills
Research and document analysis skills
Enquiries
Contacts: Maj S. Gentsana / Capt N.J. Skele
Phone: 051 405 6377 / 6051
How to Apply
Post: Department of Defence, AFB Bloemspruit, Private Bag X20608, Bloemfontein 9300
Hand Delivery: AFB Bloemspruit, Maselspoort Road, Bloemfontein