Registry Clerk: Supervisor x1

Registry Clerk: Supervisor x1

Job Details

• Job Title: Registry Clerk: Supervisor

• Reference Number: AFBBSPT/02/08/26/01

• Salary: R325 101 – R382 959 per annum (Level 07)

• Location: Bloemfontein (AFB Bloemspruit, Department of Defence)

• Centre: AFB Bloemspruit

• Sector: Public Service / Defence

• Application Methods: Email, hand delivery, or post

 Overview

The Registry Clerk: Supervisor role focuses on overseeing record management operations within the Air Force Base Bloemspruit.

This position ensures proper supervision of personnel, compliance with records management procedures, and alignment of both electronic and paper-based filing systems with Department of Defence (DOD) standards.

 Job Description

The Registry Clerk: Supervisor manages registry personnel and workflow, maintaining accurate records and ensuring the DOD’s record-keeping requirements are met.

The role includes reviewing current processes, maintaining classification systems, responding to enquiries, and reporting to senior management.

 Key Responsibilities

Supervision & Administration

• Supervise registry personnel and workloads

• Ensure proper maintenance of documents according to DOD Classification Systems

• Manage records classification systems (e.g., DOD Correspondence File Plan, retention schedules)

• Synchronize electronic and paper-based records

Record Management

• Review and improve current recordkeeping procedures

• Ensure administrative tasks comply with record management systems

• Handle enquiries using correct file references

Reporting & Stakeholder Engagement

• Report on registry status to stakeholders and the director

• Attend meetings and provide updates

• Analyse documents and provide actionable recommendations

 Minimum Requirements

• Grade 12 (NQF Level 4) or equivalent

• Minimum of 3 years’ experience in Record Management

Knowledge & Skills

• MS Word, Excel, PowerPoint

• Typing skills

• Recordkeeping and management procedures

• Analytical, problem-solving, and innovative thinking

• Language proficiency in English (written and verbal)

• Organisational and interpersonal skills

• Ability to act with tact, discretion, and reliability

 Key Competencies

• Strong leadership and supervision

• Organisational and planning skills

• Attention to detail

• Analytical thinking and problem-solving

• Effective communication skills

• Research and document analysis skills

 Enquiries

• Contacts: Maj S. Gentsana / Capt N.J. Skele

• Phone: 051 405 6377 / 6051

• Email: simthembile.gentsana@dod.mil.za

 How to Apply

• Post: Department of Defence, AFB Bloemspruit, Private Bag X20608, Bloemfontein 9300

• Email: simthembile.gentsana@dod.mil.za

• Hand Delivery: AFB Bloemspruit, Maselspoort Road, Bloemfontein

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