Secretary: Department of Defence x1
Job Details
Job Title: Secretary
Reference Number: AFBBSPT/02/08/26/02
Salary: R228 321 – R268 950 per annum (Level 05)
Location: Bloemfontein (AFB Bloemspruit, Department of Defence)
Centre: AFB Bloemspruit
Sector: Public Service / Defence
Application Methods: Email, post, or hand delivery
Overview
The Secretary role provides full administrative and secretarial support to the Manager of a unit at AFB Bloemspruit.
The position involves diary management, meeting coordination, documentation, travel arrangements, and general office administration.
This is an entry-level role, suitable for candidates with no prior work experience.
Job Description
The Secretary ensures the smooth operation of the Manager’s office by managing schedules, preparing documents, coordinating meetings and events, and maintaining filing systems.
The role requires attention to detail, organisational skills, and the ability to handle confidential information.
Key Responsibilities
Administrative & Secretarial Support
Manage the Manager’s diary, appointments, and events
Receive telephone calls and refer appropriately
Provide secretarial support for board meetings and events
Prepare agendas, take and distribute minutes
Draft memorandums, letters, reports, and documents
Handle classified files and documents
Logistical & Travel Coordination
Arrange meetings, venues, refreshments, and travel for Manager
Process travel and subsistence claims
Prepare briefing notes and supporting documents
Office Management
Maintain filing systems
Order and manage office stationery
Monitor leave registers and telephone bills
Coordinate social functions and visitor arrangements
Minimum Requirements
Grade 12 (NQF Level 4) or equivalent
No prior experience required
Skills & Knowledge
MS Word, Excel, PowerPoint proficiency
Typing skills
Analytical and problem-solving skills
Secretarial skills
Organisational and interpersonal skills
Language proficiency in English (written & verbal)
Ability to act with tact, discretion, and reliability
Key Competencies
Attention to detail and accuracy
Organisational and planning skills
Effective communication and interpersonal skills
Ability to handle confidential information
Proactive and results-oriented
Multitasking and time management
Enquiries
Contacts: Maj S. Gentsana / Capt N.J. Skele
Phone: 051 405 6377 / 6051
How to Apply
Post: Department of Defence, AFB Bloemspruit, Private Bag X20608, Bloemfontein 9300
Hand Delivery: AFB Bloemspruit, Maselspoort Road, Bloemfontein