Secretary: Department of Defence x1

Secretary: Department of Defence x1

Job Details

• Job Title: Secretary

• Reference Number: AFBBSPT/02/08/26/02

• Salary: R228 321 – R268 950 per annum (Level 05)

• Location: Bloemfontein (AFB Bloemspruit, Department of Defence)

• Centre: AFB Bloemspruit

• Sector: Public Service / Defence

• Application Methods: Email, post, or hand delivery

 Overview

The Secretary role provides full administrative and secretarial support to the Manager of a unit at AFB Bloemspruit.

The position involves diary management, meeting coordination, documentation, travel arrangements, and general office administration.

This is an entry-level role, suitable for candidates with no prior work experience.

 Job Description

The Secretary ensures the smooth operation of the Manager’s office by managing schedules, preparing documents, coordinating meetings and events, and maintaining filing systems.

The role requires attention to detail, organisational skills, and the ability to handle confidential information.

 Key Responsibilities

Administrative & Secretarial Support

• Manage the Manager’s diary, appointments, and events

• Receive telephone calls and refer appropriately

• Provide secretarial support for board meetings and events

• Prepare agendas, take and distribute minutes

• Draft memorandums, letters, reports, and documents

• Handle classified files and documents

Logistical & Travel Coordination

• Arrange meetings, venues, refreshments, and travel for Manager

• Process travel and subsistence claims

• Prepare briefing notes and supporting documents

Office Management

• Maintain filing systems

• Order and manage office stationery

• Monitor leave registers and telephone bills

• Coordinate social functions and visitor arrangements

 Minimum Requirements

• Grade 12 (NQF Level 4) or equivalent

• No prior experience required

Skills & Knowledge

• MS Word, Excel, PowerPoint proficiency

• Typing skills

• Analytical and problem-solving skills

• Secretarial skills

• Organisational and interpersonal skills

• Language proficiency in English (written & verbal)

• Ability to act with tact, discretion, and reliability

 Key Competencies

• Attention to detail and accuracy

• Organisational and planning skills

• Effective communication and interpersonal skills

• Ability to handle confidential information

• Proactive and results-oriented

• Multitasking and time management

 Enquiries

• Contacts: Maj S. Gentsana / Capt N.J. Skele

• Phone: 051 405 6377 / 6051

• Email: simthembile.gentsana@dod.mil.za

 How to Apply

• Post: Department of Defence, AFB Bloemspruit, Private Bag X20608, Bloemfontein 9300

• Email: simthembile.gentsana@dod.mil.za

• Hand Delivery: AFB Bloemspruit, Maselspoort Road, Bloemfontein

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