Administrative Assistant- VKB Group x1
Job Details
Job Title: Administrative Assistant
Company: VKB Group – VKB Milling
Division: VKB Agri Processors
Business Unit: VKB Milling – Frankfort Wheat Mill
Location: Frankfort, Free State, South Africa
Industry: Manufacturing
Job Category: Manufacturing / Administration
Employment Type: Fixed-term contract
Contract Duration: 3 months
Experience Level: Entry-level
Posted Date: 12 October 2026
Closing Date: 14 October 2026
Salary: Not specified in the advertisement
Job Description
VKB Group is seeking a highly organised, detail-oriented and professional Administrative Assistant to join its VKB Milling – Frankfort Wheat Mill team on a three-month fixed-term contract.
The successful candidate will provide administrative and clerical support to ensure the smooth operation of the office and production administration activities. Responsibilities include data capturing, document management, processing production and purchase orders, preparing reports and maintaining accurate operational records.
The ideal candidate should have strong computer skills, particularly in Microsoft Excel, excellent organisational abilities and the capacity to handle a high volume of administrative tasks accurately and efficiently.
Key Responsibilities
Provide general administrative and clerical support to the office and operational teams.
Scan, file, index and organise company documents.
Retrieve files and records when requested by different departments.
Capture, maintain and verify information on company systems.
Process and maintain production orders and purchase orders.
Capture production-related information and prepare reports as required.
Complete and maintain operational surveys and related documentation.
Record and update production downtime data accurately and timeously.
Prepare spreadsheets, presentations, reports and other administrative documents.
Assist managers and team members with daily administrative tasks.
Maintain accurate records and ensure proper document control.
Handle confidential company information responsibly.
Ensure administrative work is completed accurately and within deadlines.
Minimum Requirements
Applicants should meet the following requirements:
Grade 12 (Matric).
A minimum of 1–2 years of administrative experience.
Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint.
Intermediate to advanced Microsoft Excel skills.
Experience in data capturing, reporting and records management.
Strong organisational and time-management skills.
Excellent communication and interpersonal skills.
High levels of accuracy and attention to detail.
Ability to work independently and as part of a team.
Advantageous Qualifications and Experience
The following will be beneficial:
A relevant administrative qualification.
Experience using Microsoft Dynamics NAV (Navision).
Previous experience with production administration, purchase orders or manufacturing documentation.
Required Skills and Competencies
Administrative skills: Ability to manage documents, records and office procedures efficiently.
Computer literacy: Strong Microsoft Office skills, especially Excel.
Data capturing: Ability to enter, verify and maintain accurate information.
Attention to detail: Ability to identify errors and maintain reliable records.
Planning and organisation: Ability to prioritise tasks and meet deadlines.
Problem-solving: Ability to address administrative challenges effectively.
Communication: Professional written and verbal communication skills.
Confidentiality and integrity: Ability to protect sensitive company information.
Multitasking: Ability to manage a high volume of repetitive administrative tasks.
Teamwork: Willingness to support managers, colleagues and the broader team.
Professionalism: A reliable, responsible and positive approach to work.
About VKB Group
VKB Group is an agricultural business that supports farmers and operates across the food supply chain, including agricultural production, processing, storage, logistics and distribution.
VKB Milling forms part of VKB Agri Processors, through its Farm Foods business, which manufactures staple food products such as maize meal, flour, pasta and noodles for households, retailers, bakeries and industrial customers across South Africa.