Receptionist- University of the Free State x3
Job Details
- Job Title: Receptionist (Post Level 13) – 3 Positions
- Job ID: 6575
- Organisation: University of the Free State (UFS)
- Department: Student Affairs, Sport, Arts and Culture – Kovsie Sport, Arts and Culture
- Location: Bloemfontein Campus, Free State
- Employment Type: Contract – 3 years
- Occupational Level: Semi-Skilled
- Salary: R240,866.45 – R403,692.54 per annum, including benefits
- Assumption of Duties: 1 October 2026
- Closing Date: 2 September 2026
Job Overview
The University of the Free State is seeking three Receptionists to provide professional reception and administrative support at KovsieFit. The successful candidates will assist with membership administration, financial data capturing, client enquiries, access management, office administration and general operational support.
The role requires someone who is organised, reliable, customer-focused and comfortable working with administrative and financial information.
Key Responsibilities
- Capture gym membership agreements, payments and access enrolments.
- Process membership cancellations and respond to client enquiries via telephone, email and in person.
- Maintain accurate records and reports related to compliance requirements.
- Assist with debtor management and financial corrections.
- Support monthly financial reconciliation and member-number reports.
- Facilitate access for High-Performance athletes using training facilities.
- Report building and equipment maintenance issues.
- Assist with opening and closing KovsieFit.
- Work weekend shifts every second weekend from 07:00–11:00.
- Perform general office administration, including filing, photocopying and stationery ordering.
- Assist with group-class bookings, structures and client set-ups.
- Provide assistance on the gym floor with equipment and programmes.
- Monitor and respond to KovsieFit emails.
- Assist with Health and Safety activities.
- Follow up on service requests and SOLVEIT queries.
Minimum Requirements
- Grade 12 or National Vocational Certificate at NQF Level 4.
- At least 1 year of relevant working experience related to the duties of the position.
Recommended Experience
Candidates with the following experience will have an advantage:
- Gym management software.
- Debtor management.
- Financial data capturing.
- Reception and front-office duties.
Key Competencies
The successful candidate should demonstrate:
- Results orientation and the ability to adapt to changing environments.
- Strategic thinking and creative problem-solving.
- Business acumen, including the ability to follow rules and regulations.
- Proficiency in MS Office.
- Teamwork and cooperation.
- Strong interpersonal skills and the ability to build positive relationships.
Benefits
Subject to applicable conditions, the remuneration package may include:
- Pension scheme
- Medical aid scheme
- Group life insurance
- Housing allowance
- Leave and sick leave
- Service bonus
- Study benefits
How to Apply
Applications must be submitted online through the official UFS vacancy website. Applications submitted through other platforms will not be considered.
Applicants must submit:
- A detailed CV
- Copies of qualifications or official proof of qualifications
- SAQA accreditation for foreign qualifications, where applicable
- Copy of South African ID or passport for foreign nationals
- Proof of current/most recent employment for external applicants
Important: Incomplete applications will not be considered. The system allows a maximum of eight attachments, so applicants are advised to combine documents where necessary.
Closing Date: 2 September 2026