Athletics Administrator- University of the Free State x1
Job Details
- Job Title: Athletics Administrator (Post Level 10)
- Job ID: 6576
- Organisation: University of the Free State (UFS)
- Department: Student Affairs, Sport, Arts and Culture – Kovsie Sport, Arts and Culture
- Location: Bloemfontein Campus, Free State
- Employment Type: Permanent
- Occupational Level: Semi-Skilled
- Salary: R464,881.91 – R585,070.51 per annum, including benefits
- Assumption of Duties: As soon as possible
- Closing Date: 4 September 2026
Job Overview
The University of the Free State is looking for an Athletics Administrator to provide comprehensive administrative and operational support to the athletics department. The successful candidate will coordinate schedules, maintain athlete records, support sporting events, assist with financial and procurement processes, and facilitate communication between athletes, coaches, university staff and external sporting organisations.
This role is suited to an organised and energetic professional with relevant sport administration experience and an understanding of high-performance sport environments.
Key Responsibilities
- Manage daily administrative activities within the athletics department.
- Coordinate schedules and communications for coaches, athletes and staff.
- Maintain athlete registration, eligibility and compliance records.
- Assist with planning and logistics for competitions, training sessions and meetings.
- Handle athletics-related correspondence, calls and enquiries.
- Prepare reports, presentations and other documentation for the Athletics Manager.
- Maintain databases and information systems related to athletics activities.
- Support budgeting, purchasing and inventory management for equipment and supplies.
- Facilitate communication between management, athletes, coaches, university staff and external organisations.
- Ensure compliance with university policies and relevant athletic governing-body regulations.
- Provide general administrative and operational support to ensure the smooth running of the athletics programme.
Minimum Requirements
Candidates must have:
- A relevant NQF Level 7 qualification in:
- Sport Management
- Sport Administration
- Sport Science
- Administration
- Public Administration
- Business Administration
- Or a related field.
- At least 2 years’ relevant experience in sport administration.
- A valid safeguarding certificate in sport, child protection or athlete safeguarding from a recognised sporting, educational or professional body.
- A valid driver’s licence.
Recommended Experience & Knowledge
Preference may be given to candidates with:
- Experience in a university or tertiary sporting environment.
- Experience hosting and coordinating sporting events.
- Knowledge of financial management.
- Knowledge of sporting procedures and administration.
- Understanding of sporting pathways and talent identification.
- Knowledge of high-performance sport programmes and their administrative and operational requirements.
Key Competencies
The successful candidate should demonstrate:
- Results Orientation: Persistence, reliability and the ability to overcome obstacles.
- Strategic Thinking: Ability to plan work effectively and follow established plans.
- Business Acumen: Ability to follow institutional rules and regulations, with proficiency in MS Office.
- Leadership: High levels of motivation, energy and enthusiasm, as well as the ability to work cooperatively with others.
- Building Coalitions: Strong interpersonal skills and the ability to establish positive working relationships.
Benefits
Subject to applicable conditions, the remuneration package includes:
- Pension scheme
- Medical aid scheme
- Group life insurance
- Housing allowance
- Leave and sick leave
- Service bonus
- Study benefits
How to Apply
Applications must be submitted online through the official UFS vacancy website. Applications submitted through any other platform will not be considered.
Applicants should submit:
- A detailed CV
- Copies of qualifications or official proof of qualifications
- SAQA accreditation for foreign qualifications, where applicable
- Copy of South African ID or passport for foreign nationals
- Proof of current or most recent employment for external applicants
- Copy of valid safeguarding certificate
- Copy of valid driver’s licence
Important: The application system allows a maximum of eight attachments. Applicants are advised to merge documents where necessary to avoid upload issues. Incomplete applications will not be considered.
Closing Date
4 September 2026