Senior Assistant Officer-Bloemfontein x1
Job Overview
- Position: Senior Assistant Officer (Post Level 12)
- Job ID: 6432
- Contract Type: Permanent
- Location: Bloemfontein Campus, Free State
- Institution: University of the Free State (UFS)
- Closing Date: 21 April 2026
Important: This is an internal position – only current UFS employees can apply.
Role Purpose
This role provides comprehensive administrative, financial, and academic support to the Department of Education Foundations. It works closely with the Academic Head of Department, ensuring smooth day-to-day operations.
Key Responsibilities
Executive Support
- Manage the Head of Department’s diary (manual & electronic)
- Provide direct administrative support
Office & Operations Management
- Handle emails, calls, and departmental communication
- Manage office supplies, venues, and cleanliness
- Coordinate:
- Meetings, functions, and catering
- Travel & accommodation (local & international)
- Oversee maintenance requests and security coordination
Financial Administration
- Process claims, requisitions, and purchases
- Monitor departmental budgets and financial records
- Support staff with financial processes and payments
Academic Administration
- Manage student enquiries and registrations
- Handle timetables and student records
- Capture marks on university systems
- Coordinate exams, invigilation, and external examiners
- Prepare documentation for international student processes
Research Support
- Assist with research project logistics
- Support financial tracking for research
- Capture data on the Research Information Management System (RIMS)
Minimum Requirements
- Degree / Diploma in:
- Office Management
- Administration or related field
- Minimum 1 year relevant experience
Recommended (Advantageous)
- Experience with:
- UFS systems (PeopleSoft, RIMS, Finance)
- Higher education environment
- Knowledge of:
- University policies & procedures
- Staff coordination and leadership
Key Competencies
- Strong organisation & multitasking ability
- Excellent communication skills
- High attention to detail
- Ability to work under pressure
- Team collaboration and interpersonal skills
- Proficiency in MS Office
Salary & Benefits
- Salary Range: R403,692 – R506,869 per annum
- Includes:
- Pension
- Medical aid
- Housing allowance
- Study benefits
- Paid leave & bonuses
Important Application Notes
- Apply ONLY via the official UFS website
- Submit:
- CV
- Qualifications
- ID copy
- Proof of employment
- Maximum 8 attachments
- Incomplete applications will not be considered
Start Date
- As soon as possible