Office Manager- University of the Free State x1
Job Overview
- Position: Office Manager (Post Level 12)
- Job ID: 6435
- Contract Type: Permanent
- Location: South Campus, Bloemfontein
- Institution: University of the Free State (UFS)
- Closing Date: 22 April 2026
Role Purpose
This role provides high-level administrative, operational, and strategic support to the Deputy Director within the Institutional Student Governance Office. It combines executive assistance, office management, finance, and event coordination.
Key Responsibilities
Executive & Strategic Support
- Manage the Deputy Director’s diary, meetings, and communications
- Act as the main liaison between the office and stakeholders
- Screen visitors and handle confidential matters
- Prepare reports, responses, and daily schedules
Operational Management
- Oversee annual planning calendar for Student Affairs
- Manage departmental branding and equipment
- Ensure compliance, maintenance, and safety standards
Office Administration
- Draft reports, presentations, and official correspondence
- Manage:
- Filing systems
- Email distribution lists
- Leave registers
- Coordinate:
- Events and promotions
- Website updates
- Venue bookings
- Supervise support staff and maintain office operations
Financial Administration
- Manage budgets and financial processes
- Handle:
- Procurement and requisitions
- Quotes and purchase orders
- Invoices and payments
- Monitor departmental funds and balances
- Coordinate travel and accommodation
- Administer student bus service logistics
Meeting & Event Coordination
- Organise and manage meetings:
- Agendas
- Minutes
- Action tracking
- Coordinate venues, catering, and documentation
- Support and attend meetings in an advisory role
Minimum Requirements
- Degree / Diploma (NQF Level 6–7) in:
- Office Management
- Administration or related field
- Minimum 1 year relevant experience
Recommended (Advantageous)
- 2+ years Office Management experience (Higher Education preferred)
- Knowledge of:
- University systems, policies, and procedures
- Valid driver’s licence
Key Competencies
- Strong leadership & coordination skills
- High attention to detail and organisation
- Excellent communication & stakeholder management
- Ability to multitask in a fast-paced environment
- Financial and administrative accuracy
- Proficiency in MS Office
Salary & Benefits
- Salary Range: R403,692 – R506,869 per annum
- Includes:
- Pension
- Medical aid
- Housing allowance
- Study benefits
- Paid leave & bonuses
Important Application Notes
- Apply only via the official UFS website
- Submit:
- CV
- Qualifications
- ID copy
- Proof of employment
- Max 8 attachments
- Incomplete applications will not be considered
Start Date
- As soon as possible