Administration Clerk: Mechanical Services x2
Job Overview
- Position: Administration Clerk: Mechanical Services
- Number of Posts: 2
- Salary: R237,453 per annum (Salary Level 5)
- Employer: South African Police Service (SAPS)
Duty Stations and Reference Numbers
- Phuthaditjhaba Mechanical Services – Ref No: FS32/06/2026
- Ladybrand Mechanical Services – Ref No: FS33/06/2026
Job Description
The Administration Clerk: Mechanical Services provides administrative and logistical support within the Mechanical Services workshop. The successful candidate will ensure the smooth administration of maintenance activities by processing job cards, tracking vehicle repairs, maintaining accurate records, and supporting the daily operations of the mechanical workshop.
Key Responsibilities
Administrative Support
- Provide administrative support to the Mechanical Services workshop.
- Perform general office administration and recordkeeping.
- Ensure daily administrative tasks are completed efficiently.
Mechanical Workshop Administration
- Process maintenance job cards.
- Track work-in-progress for vehicle maintenance and repairs.
- Ensure all mechanical repairs are properly documented.
- Maintain accurate maintenance and workshop records.
Documentation and Record Management
- Capture and update maintenance information.
- Organise and maintain workshop documentation.
- Ensure records are accurate, complete, and readily available.
Logistical Support
- Provide logistical support for workshop operations.
- Assist in coordinating maintenance activities.
- Support the efficient flow of maintenance documentation.
Minimum Requirements
Applicants must have:
- Grade 12 (Senior Certificate), NCV Level 4, or an equivalent NQF Level 4 qualification recognised by SAQA.
- Be proficient in English and at least one other official South African language.
- Be a South African citizen (documentary proof must be provided).
- Relevant courses in administration, mechanical services, or a related field will be an added advantage.
Knowledge Requirements
Applicants should have knowledge of:
- General office administration.
- Record and document management.
- Mechanical workshop administrative processes.
- Public Service administrative procedures.
- Maintenance documentation and job card systems.
Required Skills and Competencies
Successful candidates should demonstrate:
Technical Skills
- Computer literacy in:
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Administrative and organisational skills.
- Recordkeeping and document management.
- Data capturing skills.
- Planning and coordination skills.
Personal Competencies
- Strong verbal and written communication skills.
- Excellent interpersonal skills.
- Customer service orientation.
- Problem-solving ability.
- Attention to detail.
- Ability to work independently.
- Professionalism, accountability, and integrity.
- Ability to work under pressure and extended hours.
Key Performance Areas (KPAs)
- Provide administrative support to the Mechanical Services workshop.
- Process and manage maintenance job cards.
- Monitor and track work-in-progress.
- Maintain accurate workshop and maintenance records.
- Ensure repairs are properly documented.
- Provide logistical support for workshop operations.
- Support efficient record management and office administration.
Enquiries
For more information, contact:
- Lt Col Jackson
- W/O Gailele
- CAC Loubser
- PO Maseloa
- PO Moeketse
- SAC Monaghan
- PO Gaosenkwe
Telephone: (051) 507 6807 / 6419 / 6420 / 6455