Administration Clerk: Human Resource Management x5
Job Overview
- Position: Administration Clerk: Human Resource Management (HRM)
- Number of Posts: 5
- Salary: R237,453 per annum (Salary Level 5)
- Employer: South African Police Service (SAPS)
Duty Stations and Reference Numbers
- Deneysville SAPS HRM – Ref No: FS25/06/2026
- Dealesville SAPS HRM – Ref No: FS26/06/2026
- Verkeerdevlei SAPS HRM – Ref No: FS27/06/2026
- Edenburg SAPS HRM – Ref No: FS28/06/2026
- Gariepdam SAPS HRM – Ref No: FS29/06/2026
Job Description
The Administration Clerk: HRM provides administrative and secretarial support within the Human Resource Management section. The successful candidate will assist with document management, correspondence, recordkeeping, travel administration, and general office support to ensure the efficient functioning of the HRM office.
Key Responsibilities
Administrative Support
- Type reports, letters, memorandums, and other official documents.
- Monitor the flow of documents to the Office of the Station Commissioner.
- Assist with general administrative and secretarial duties.
- Maintain an effective bring-forward filing system.
Records and Document Management
- Keep records of documents collected for the Office of the Station Commissioner.
- Scrutinise and capture all incoming and outgoing mail.
- Maintain accurate filing and document control systems.
Travel and Vehicle Administration
- Complete and submit monthly vehicle allowance returns.
- Assist with arranging travel and subsistence claims for the province.
- Ensure travel documentation is processed accurately and on time.
Office Support
- Provide administrative support to the HRM office.
- Ensure efficient office operations and document management.
- Assist with additional administrative duties as required.
Minimum Requirements
Applicants must have:
- Grade 12 (Senior Certificate), NCV Level 4, or an equivalent NQF Level 4 qualification recognised by SAQA.
- Be proficient in English and at least one other official South African language.
- Be a South African citizen (documentary proof must be provided).
- Relevant courses in Human Resource Management or administration will be an added advantage.
Knowledge Requirements
Applicants should have knowledge of:
- General office administration.
- Human Resource Management administration.
- Record and document management.
- Public Service administrative procedures.
- Secretarial support functions.
Required Skills and Competencies
Successful candidates should demonstrate:
Technical Skills
- Computer literacy in:
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Administrative and organisational skills.
- Recordkeeping and document management.
- Report writing skills.
Personal Competencies
- Strong verbal and written communication skills.
- Excellent interpersonal skills.
- Customer service orientation.
- Planning and organisational skills.
- Problem-solving ability.
- Ability to work independently.
- Professionalism, accountability, and integrity.
- Ability to work under pressure and extended hours.
Key Performance Areas (KPAs)
- Provide administrative and secretarial support.
- Prepare and type official correspondence.
- Manage incoming and outgoing documents.
- Maintain records and filing systems.
- Process monthly vehicle allowance returns.
- Coordinate travel and subsistence arrangements.
- Maintain an effective bring-forward system.
- Support the efficient administration of the HRM office.
Enquiries
For more information, contact:
- Lt Col Jackson
- W/O Gailele
- CAC Loubser
- PO Maseloa
- PO Moeketse
- SAC Monaghan
- PO Gaosenkwe
Telephone: (051) 507 6807 / 6419 / 6420 / 6455