Administration Clerk: Legal Services x2
Job Overview
- Position: Administration Clerk: Legal Services
- Number of Posts: 2
- Salary: R237,453 per annum (Salary Level 5)
- Employer: South African Police Service (SAPS)
Duty Station and Reference Numbers
- Provincial Legal Services – Ref No: FS34/06/2026
- Provincial Legal Services – Ref No: FS35/06/2026
Job Description
The Administration Clerk: Legal Services provides administrative support to the Provincial Legal Services component of SAPS. The successful candidate will be responsible for managing legal correspondence and files, providing professional typing services, maintaining records, and ensuring the efficient administration of legal documentation and office operations.
Key Responsibilities
Administrative Support
- Provide administrative support to the Legal Services component.
- Perform general office administration duties.
- Ensure the smooth day-to-day functioning of the Legal Services office.
Correspondence and Records Management
- Administer legal correspondence.
- Receive, record, distribute, and file official documents.
- Maintain accurate filing systems and legal records.
- Ensure proper management of legal files and documentation.
Typing and Documentation
- Provide professional typing services.
- Prepare letters, memorandums, reports, and other legal documents.
- Ensure documents are accurately formatted and completed within required timeframes.
Office Administration
- Render effective administrative support to the Legal Services section.
- Assist with document tracking and recordkeeping.
- Support additional administrative tasks as required.
Minimum Requirements
Applicants must have:
- Grade 12 (Senior Certificate), NCV Level 4, or an equivalent NQF Level 4 qualification recognised by SAQA.
- Be proficient in English and at least one other official South African language.
- Be a South African citizen (documentary proof must be provided).
- Relevant courses in Legal Administration, Office Administration, or a related field will be an added advantage.
Knowledge Requirements
Applicants should have knowledge of:
- General office administration.
- Legal office administration.
- Records and document management.
- Public Service administrative procedures.
- Filing and correspondence management.
Required Skills and Competencies
Successful candidates should demonstrate:
Technical Skills
- Computer literacy in:
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Administrative and organisational skills.
- Professional typing skills.
- Recordkeeping and filing skills.
- Planning and coordination skills.
Personal Competencies
- Strong verbal and written communication skills.
- Excellent interpersonal skills.
- Customer service orientation.
- Strong organisational skills.
- Problem-solving ability.
- Attention to detail and accuracy.
- Ability to work independently.
- Professionalism, accountability, and integrity.
- Ability to work under pressure and extended hours.
Key Performance Areas (KPAs)
- Provide administrative support to the Legal Services component.
- Manage legal correspondence and filing systems.
- Prepare and type legal documents and reports.
- Maintain accurate legal records and documentation.
- Ensure effective office administration.
- Support efficient document management and recordkeeping.
- Assist with the daily operations of the Legal Services office.
Enquiries
For more information, contact:
- Lt Col Jackson
- W/O Gailele
- CAC Loubser
- PO Maseloa
- PO Moeketse
- SAC Monaghan
- PO Gaosenkwe
Telephone: (051) 507 6807 / 6419 / 6420 / 6455