Bloemfontein Nursery – Rendering of Security Services on a Month-to-Month Basis (2months)
Tender Details
- Tender Title: Bloemfontein Nursery – Rendering of Security Services on a Month-to-Month Basis for a Period Not Exceeding Two Months
- Tender Number: SECU26/121B
- Department: Department of Public Works and Infrastructure
- Location: Bloemfontein, Free State
- Contract Duration: Month-to-month, for a maximum of two months
- Closing Date: 22 October 2026
- Closing Time: 11:00 AM
- Tender Category: Guarding Services and Security Services
- Briefing Session: Refer to the official tender documentation for details.
Tender Overview
The purpose of this tender is to appoint a security service provider to protect the Bloemfontein Nursery and its property under the management of the Department of Public Works and Infrastructure.
The successful service provider will be responsible for maintaining a secure environment through access control, regular patrols, incident monitoring and emergency response. The security operation must provide continuous coverage throughout the contract period.
Scope of Work
The appointed security company will be required to provide the following services:
- Provide security coverage 24 hours a day, seven days a week.
- Deploy four security officers per month, excluding relievers, according to the staffing arrangements specified in the tender.
- Cover day shifts from 06:00 to 18:00 and night shifts from 18:00 to 06:00.
- Conduct routine patrols and monitor the premises for suspicious activity.
- Control and record access to the facility.
- Protect government property, equipment and departmental assets.
- Respond promptly to security incidents and emergencies.
- Provide uniforms, communication devices, transport and other required operational resources.
- Arrange mobile sanitation facilities where required.
- Maintain occurrence registers, access control logs, shift rosters and duty sheets.
- Submit monthly reports and invoices.
- Develop contingency and emergency response plans.
The client will not provide overnight sleeping facilities. Security personnel must make their own arrangements for rest periods away from the premises.
Mandatory Company Requirements
According to the supplied tender summary, prospective bidders should ensure that they meet the following requirements:
- Valid registration with the Private Security Industry Regulatory Authority (PSIRA).
- Valid, certified PSIRA certificates and letters of good standing, as required.
- Submission of director and shareholder information.
- Proof of tax compliance, including the required SARS information.
- Valid Central Supplier Database (CSD) registration.
- Valid liability insurance.
- Registration with the Compensation Commissioner and the Unemployment Insurance Fund (UIF), where applicable.
- Compliance with relevant occupational health and safety requirements.
- Submission of the prescribed health and safety specification and risk assessment within two weeks of commencement, as indicated in the supplied summary.
- Completion of any required security personnel screening and supporting documentation.
The company must also provide a suitable methodology explaining how it will manage site-specific security risks, access control, theft prevention, strikes and investigations.
Security Officer Requirements
Security personnel deployed to the site should meet the requirements specified in the tender, including:
- Minimum Grade 11 education.
- PSIRA Grade C certification.
- A clear criminal record.
- Two to three years of practical security experience, as indicated in the supplied summary.
- Relevant firearm competency where required for the assigned duties.
- Ability to conduct patrols, operate communication equipment and maintain accurate security registers.
- Knowledge of access control procedures and applicable legislation governing access to public premises.
All personnel must undergo the required pre-screening before deployment, subject to the official tender conditions.
Supervisor and Site Management Requirements
Site managers and supervisors should have the appropriate qualifications, training and experience, including:
- Grade 12 qualification.
- Formal security supervision training.
- Proven supervisory experience.
- First-aid administration skills.
- Ability to manage shift schedules, personnel records, incident reporting and security operations.
The security provider must maintain proper personnel files containing the required identification documents, CVs, training certificates and other supporting records.
Contract and Operational Conditions
The supplied tender summary highlights the following conditions:
- Contract period: Month-to-month, not exceeding two months.
- Security coverage: Continuous 24-hour service, seven days a week.
- Emergency response: Local proximity is preferred to support the indicated 45-minute emergency response capability.
- Personnel screening: Required screening must be completed before deployment.
- Health and safety: Applicable occupational health and safety requirements must be met.
- Evaluation: The summary refers to an 80/20 preference-point system. Confirm the applicable criteria and specific goals in the official tender documents.
Submission Details
Quotations may be submitted using the following physical delivery or postal details provided in the tender notice.
Hand delivery:
Department of Public Works and Infrastructure
Bid Box
18 President Brand Street
Bloemfontein, Free State
Postal submission:
Private Bag X20605
Bloemfontein
9301
Confirm the accepted submission methods, envelope requirements and any additional instructions in the official tender documentation before submitting.