The University of the Free State (UFS) has announced a vacancy for the position of Assistant Officer: Data Capturer at its Qwaqwa Campus, under the Health Centre within Student Affairs. This contract-based role is for a duration of one year, at post level 13. The university seeks a semi-skilled professional to assist with data capturing and administrative duties related to health and wellness programs.
Applications for this position are exclusively accepted through the official UFS vacancy website and must be submitted before the closing date of 16 March 2025.
Assistant Officer Key Responsibilities
The successful candidate will be responsible for data capturing and management within the Health Centre, ensuring the accurate recording of student health and wellness information. Primary duties include:
-
Data Entry & Maintenance
- Accurately entering information into databases, spreadsheets, and software systems.
- Updating records regularly to keep data comprehensive and current.
- Conducting regular data audits to identify errors or discrepancies.
-
Reporting & Analysis
- Generating routine and ad-hoc reports to support decision-making.
- Capturing, analyzing, and presenting data in the form of graphs and reports.
- Writing detailed reports for the Campus Health and HIV Office.
- Compiling monthly reports on various health and wellness indicators, such as:
- Number of students tested for HIV.
- Number of students screened for tuberculosis (TB).
- Participation statistics from peer-to-peer discussions on topics like mental health, substance abuse, and LGBTQI support.
- Number of students receiving mental health and GBV awareness questionnaires.
-
Administrative & Support Duties
- Assisting the Health and Wellness Division with coordination of meetings, training sessions, and workshops.
- Providing administrative support as required by the line manager.
- Scheduling appointments and liaising with patients to determine suitable times.
- Ensuring accurate electronic capturing of patient data.
Minimum Requirements
To be considered for the Assistant Officer position, candidates must meet the following inherent job requirements:
-
Educational Qualification:
- A Grade 12 certificate (NQF Level 4).
-
Experience:
- A minimum of one (1) year of experience in data capturing and report writing.
Additional Recommendations
The university encourages applicants with knowledge of Department of Health programs, such as Tier.net, as this would be beneficial for handling health-related data systems.
Required Competencies
The ideal candidate must demonstrate strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The required competencies include:
-
Results-Oriented Approach
- Setting high performance standards and working diligently to achieve success.
- Displaying responsibility, reliability, and dependability in all tasks.
-
Strategic Thinking
- Managing multiple tasks simultaneously.
- Focusing on accuracy and thoroughness when handling data.
-
Business Acumen
- Following rules and regulations with precision.
- Demonstrating proficiency in Microsoft Office applications.
-
Leadership & Teamwork
- Maintaining high motivation and enthusiasm.
- Working cooperatively with colleagues to foster a collaborative environment.
-
Building Relationships
- Feeling comfortable in various social situations.
- Making consultative decisions under close supervision.
Documents Required for Application
Candidates must submit a complete application that includes:
- A detailed CV and cover letter.
- Certified copies of qualifications (SAQA accreditation required for foreign qualifications).
- A copy of their South African ID or passport (for foreign nationals).
- Proof of registration with a Professional Body (if applicable).
- A copy of a valid driver’s license (if required).
- Confirmation of employment from the last employer (only for external applicants).
Employment Conditions
- Assumption of Duties: As soon as possible.
- Contract Duration: One-year fixed term appointment.
- Salary Range: R 231,699.90 – R 388,426.59 per annum, depending on experience and qualifications.
Employee Benefits
The appointed Assistant Officer candidate may be eligible for fringe benefits, subject to specific conditions, which include:
- Pension scheme
- Medical aid scheme
- Group life insurance
- Housing allowance
- Annual and sick leave
- Service bonus
- Study benefits
Commitment to Employment Equity
The University of the Free State is a designated employer and prioritizes employment equity. It is committed to promoting diversity and redress in line with its Employment Equity Plan. Preference will be given to candidates from underrepresented designated groups, including candidates with disabilities.
Application & Contact Information
For any enquiries regarding the position, candidates may contact:
- 051 401 9810
- MofoloNG@ufs.ac.za or Recruit@ufs.ac.za
For application assistance, contact: 051 401 7659 / 9813 / 9814 / 2979 / 9848.
Apply now via the UFS vacancy website: UFS Official Vacancy Portal
The University of the Free State reserves the right not to fill the post and will only consider applications that meet all inherent requirements. Incomplete applications will not be considered.
Candidates who do not receive a response within six weeks after the closing date should assume that their application was unsuccessful.
Check also: Private Wealth Advisor Opportunity at FNB – Apply Now!