Supply, Delivery and Off-loading of Cleaning Materials and Hygienic Paper Products (3) years
Tender Details
- Tender Title: Appointment of Suitably Qualified Suppliers on a Panel for the Supply, Delivery and Off-loading of Cleaning Materials and Hygienic Paper Products
- Tender Number: DPWFS (T) 007/2026
- Department: Free State Provincial Department of Public Works and Infrastructure
- Tender Type: Request for Bid (Open Tender)
- Province: Free State
- Service Locations: Bloemfontein, Phuthaditjhaba and other designated provincial properties
- Contract Duration: Three (3) years
- Briefing Session: Wednesday, 4 November 2026
- Briefing Time: 11:00
- Briefing Venue: Hamilton Offices, 18 Hartley Street, Bloemfontein
- Compulsory Briefing: Yes
- Closing Date: Tuesday, 17 November 2026
- Closing Time: 11:00
- Submission Venue: Ground Floor, Main Entrance Foyer, OR Tambo House, Department of Public Works and Infrastructure, Bloemfontein, 9300
Tender Objectives
The department intends to establish a panel of qualified suppliers to ensure the reliable availability of cleaning materials and hygienic paper products across approximately 63 provincial properties.
The panel will support effective housekeeping, sanitation and maintenance operations while promoting compliance with occupational health and safety requirements.
Scope of Work
The appointed suppliers will be required to supply, deliver and off-load a range of products, including:
1. Cleaning Materials and Chemicals
- Cleaning chemicals and detergents.
- General cleaning consumables.
- Maintenance tools and related supplies.
- Pest control products.
2. Hygiene and Sanitation Products
- Hygienic paper products.
- Sanitation and hygiene consumables.
- Other hygiene products specified in the official bid documents.
3. Delivery and Logistics
- Deliver orders to designated provincial facilities.
- Off-load goods at the required locations.
- Complete deliveries within seven days of receiving an official purchase order, as stated in the supplied tender summary.
- Verify product specifications and provide the required safety documentation.
- Maintain the logistical capacity to service multiple locations across the province.
Contract Conditions
- Contract period: Three years.
- Ordering arrangement: Products will be ordered on an “as, when and where needed” basis.
- Guaranteed order volumes: No minimum purchase volumes are indicated in the supplied summary.
- Pricing: The supplied summary states that unit rates will be fixed for the first 12 months and will form the baseline pricing for subsequent orders during the remaining contract period.
- Supplier panel: Appointment to the panel does not necessarily guarantee a particular volume of orders to each supplier.
Bidders should verify the official pricing schedule, order allocation arrangements and contractual conditions in the bid documents.
Product and Technical Requirements
According to the supplied tender summary, all products must meet the applicable requirements, including:
- SANS/SABS approval where applicable.
- Environmentally friendly and dermatologically safe products.
- Material Safety Data Sheets (MSDS) for applicable chemicals.
- Forest Stewardship Council (FSC) certification for paper products.
Suppliers must ensure that their proposed products comply with the specifications set out in the official tender documents.
Mandatory Compliance Documents
The supplied summary identifies the following documentation requirements:
- Valid Central Supplier Database (CSD) report.
- Valid COIDA Letter of Good Standing.
- Certified company registration documents.
- SARS tax compliance documentation.
- Reference letters and purchase orders demonstrating relevant experience.
- Proof of financial access exceeding R100,000.
- Confirmation of owned or leased delivery vehicles.
- Detailed operational methodology covering service delivery, order tracking and risk management.
The complete list of mandatory and returnable documents must be confirmed in the official bid document.
Experience and Operational Requirements
Bidders should demonstrate:
- Experience supplying cleaning materials, hygiene products and related consumables in bulk.
- Logistics and fleet capacity to deliver across multiple provincial locations.
- Financial capacity to maintain stock and manage cash flow.
- Knowledge of chemical safety and environmental compliance requirements.
- Administrative capacity to manage purchase orders, delivery schedules and tender documentation.
- Ability to respond to varying departmental requirements.
Shortlisted suppliers may be subject to due diligence site visits and requests for product samples, according to the supplied summary.
Evaluation Criteria
The supplied tender summary indicates a four-stage evaluation process, culminating in an 80/20 preference-point system:
- 80 points: Price.
- 20 points: Specific goals and applicable socio-economic considerations.
Bidders should consult the official tender documentation for the complete functionality scoring, qualifying criteria and applicable preference-point requirements.
Tender Briefing Session
Attendance at the briefing session is compulsory.
- Date: 4 November 2026
- Time: 11:00
- Venue: Hamilton Offices, 18 Hartley Street, Bloemfontein
Interested suppliers should attend as required and confirm any additional briefing instructions in the official bid documents.
Tender Enquiries
- Contact Person: Mr Mosiuoa Kolobe
- Email: kolobem@fsworks.gov.za
- Telephone: 051 492 1750