Supply and Delivery of Stationery – Xhariep District Municipality 2026
Tender Details
- Tender Number: RFQ-STATIONERY 2026
- Department: Xhariep District Municipality
- Tender Type: Request for Quotation (RFQ)
- Location: 20 Louw Street, Trompsburg, Free State, 9913
- Closing Date: Tuesday, 27 October 2026
- Closing Time: 12:00
- Briefing Session: No briefing session
- Tender Category: Printing Supplies and Stationery; Supply and Delivery
- Contact Person: Thandeka Tshabalala
- Email: tshabalalat@xhariep.gov.za
- Telephone: 066 416 3298
Tender Overview
The municipality seeks competitive quotations from suppliers capable of sourcing and delivering stationery in accordance with the requirements set out in the official tender documents.
The procurement process aims to promote competitive pricing, transparent evaluation and the participation of qualifying local suppliers and historically disadvantaged businesses, in line with the applicable preferential procurement criteria.
Scope of Work
The successful supplier will be expected to supply and deliver the required stationery to Xhariep District Municipality at the specified Trompsburg address.
Bidders should consult the official RFQ documents for the detailed stationery specifications, quantities, delivery conditions and any additional contractual requirements.
Requirements and Supporting Documents
According to the supplied tender summary, bidders claiming preference points for locality and black ownership may need to provide the following supporting documents:
- A municipal rates and taxes statement issued within the previous three months; or a valid lease agreement in the company’s name; or an official bank letter confirming the registered business address.
- For qualifying rural applicants, an official municipal letter confirming tax exemption or a signed letter from a traditional leader confirming rural or tribal residency, where applicable.
- Company registration documents and/or shareholder certificates.
- Valid identity documents to substantiate black ownership claims.
- Any additional forms and supporting documents specified in the official RFQ.
All documentation should be accurate, current and verifiable. Failure to provide supporting evidence for preference claims may result in the bidder receiving no points for the relevant specific goals.
Evaluation Criteria
The supplied summary indicates that the quotation may be evaluated using the 80/20 or 90/10 preference point system, depending on the applicable procurement value and rules.
Evaluation may consider:
- Price competitiveness
- Locality, including qualifying suppliers within Kopanong Local Municipality, Xhariep District Municipality and the Free State Province
- Black ownership status, where supported by the required documentation
The applicable scoring model and exact allocation of points must be confirmed in the official tender documents.
Where to Obtain Tender Documents
The tender is listed on the eTenders portal:
Website: https://www.etenders.gov.za
Applicants should obtain and review the complete RFQ documents to confirm the stationery specifications, submission procedure, mandatory forms and any special conditions before submitting a quotation.
Enquiries
For questions regarding this request for quotations, contact:
Contact Person: Thandeka Tshabalala
Email: tshabalalat@xhariep.gov.za
Telephone: 066 416 3298