Supply and Delivery of Traffic Uniform for 36 Months
Tender Details
- Tender Number: CSRT/BID08/2026/27
- Department: Free State Department of Community Safety, Roads and Transport
- Tender Type: Request for Bid (Open Tender)
- Province: Free State
- Location: 45 Charlotte Maxeke Street, Bloemfontein, 9300
- Contract Period: 36 months
- Tender Category: Supply and Delivery of Uniforms / Clothing
- Closing Date: 2 November 2026 at 11:00
- Briefing Session: Compulsory
- Briefing Date: 23 October 2026 at 13:00
- Briefing Venue: Lengau Testing Centre, 301 OR Tambo Drive, Hamilton, Bloemfontein
- Technical Enquiries: Mr JJ Kleynhans – 082 929 9249 | Kleynhanssj@freetrans.gov.za
- Tender Enquiries: Ms M Coangae – (051) 409 8703 | CoangaeM@freetrans.gov.za
- Tender Portal: Also available through the National Treasury eTender Publication Portal
Tender Overview
The Free State Department of Community Safety, Roads and Transport invites suitably qualified contractors to supply and deliver traffic uniforms for a period of 36 months.
The appointed contractor will be responsible for providing a range of uniform items for male and female traffic officers, including formal, combat and field clothing, footwear, accessories and protective items. The contract also includes taking individual measurements, alterations, packaging and delivery.
Objectives
The main objective is to appoint a reliable contractor capable of providing traffic uniforms that meet the Department’s required standards for:
- Professional appearance
- Safety and visibility
- Durability
- Comfort and operational suitability
- Consistent quality and sizing
- Timely delivery
- Compliance with prescribed specifications
Scope of Work
The successful contractor will supply, measure, tailor and deliver various traffic uniform items, including:
Uniform Clothing
- Trousers
- Hip-length jackets
- Leather jackets
- Long-sleeve shirts
- Short-sleeve shirts
- Heavyweight shirts
- Acrylic jerseys
- Rainsuits
- Reflective waistcoats
- Skirts
- Slacks
- Blouses
- Pantyhose
Headwear and Accessories
- Officer military-style caps
- Combat-style field caps
- Ladies’ hats
- Epaulets
- Georgette patches
- Shoulder flashes
- Traffic stars
- Cap and collar badges
- Name plates
- Metal rank insignia
- Bow ties
Belts, Holsters and Footwear
- Leather belts
- Cordura belts
- Reversible holsters
- Military lace-up shoes
- Cordura/leather boots
- Ladies’ court shoes
- Lace-up shoes
The contractor will also be required to:
- Take individual measurements of officers.
- Manufacture or procure the required garments.
- Perform alterations where necessary.
- Package items in appropriately labelled cardboard containers.
- Deliver uniforms to designated locations.
- Supply quantities according to officer categories and ranks over the three-year contract period.
Technical Requirements
Quality and Standards
All uniform items must comply with the prescribed specifications regarding:
- Style
- Fabric composition
- Colour
- Sizing
- Durability
- Construction
- Operational performance
Materials must comply with applicable recognised standards, including relevant SABS and CKS/CSIR requirements.
Uniforms must be:
- Machine and hand washable.
- Shrink resistant.
- Colour fast.
- Suitable for ironing.
- Structurally durable.
- Capable of maintaining quality for at least one year under normal wear.
Quality Assurance
- Physical samples must be submitted before contract award for quality and endurance testing.
- Items without SABS certification must be accompanied by valid inspection certificates.
- Final products must correspond with the approved samples.
- The Department may conduct quality inspections to ensure compliance with specifications.
Delivery Requirements
- Complete orders must be delivered within 60 days of receiving an official purchase order and finalised measurement information.
- The contractor must have sufficient logistical capacity to manage production, alterations, packaging and delivery throughout the contract period.
Compliance Requirements
Tenderers must have:
- A valid Tax Clearance PIN.
- Active Central Supplier Database (CSD) registration.
- A compliant Occupational Health and Safety (OHS) plan.
- Attendance at the compulsory clarification meeting.
- The required supporting documentation and technical information specified in the tender documents.
Evaluation Criteria
The tender will be evaluated using an 80/20 preferential procurement system:
- 80 points: Price
- 20 points: Specific socio-economic goals.
Socio-economic points may be awarded for qualifying ownership by:
- Black persons
- Women
- Youth
- Persons with disabilities
- Military veterans
Tenderers must achieve the required minimum functionality score of 24 out of 40 points to proceed to the financial evaluation stage.
Skills and Capacity Requirements
Tenderers should demonstrate:
- Proven experience in supplying similar uniforms or apparel.
- Verifiable references from previous clients.
- Financial and operational capacity to fulfil a 36-month contract.
- Adequate procurement, manufacturing and distribution infrastructure.
- Personnel capable of taking accurate body measurements.
- Skilled tailoring and alteration capabilities.
- Effective quality control systems.
- Inventory and logistics management capabilities.
- Experienced supervisory and project management personnel.
- Capacity to implement appropriate OHS procedures during production, storage and delivery.
Briefing Session
A compulsory briefing session will be held on:
Date: 23 October 2026
Time: 13:00
Venue: Lengau Testing Centre, 301 OR Tambo Drive, Hamilton, Bloemfontein, 9300