Service Provider for Medical Examinations – Free State National Botanical Garden
Tender Details
- Tender Number: Q12091/2026
- Tender Type: Request for Quotation
- Bid Type: Quotation – under R1,000,000
- Employer: South African National Biodiversity Institute (SANBI)
- Location: Free State National Botanical Garden, Mangaung, Free State
- Tender Category: Medical Services, Occupational Health and Safety, Professional Services
- Contract Period: Five (5) years
- Closing Date: 16 October 2026 at 11:00
- Briefing Meeting: See official tender documentation
- Submission Email: S.SCM-Quotations@sanbi.org.za
- Email Size Limit: Maximum 10MB
- SCM Contact: Ms Ripfumelo Fumani – (012) 018 8313 | r.fumani@sanbi.org.za
- Technical Contact: Ms Lufuno Nenungwi – 015 436 3530 | l.nenungwi@sanbi.org.za
Tender Overview
SANBI invites suitably qualified service providers to provide baseline, annual periodic and exit medical examinations at the Free State National Botanical Garden for a period of five years, on an as-and-when-required basis.
The service is intended to support occupational health and medical surveillance requirements and assist in identifying, monitoring and managing potential health effects associated with workplace hazards.
Objectives
The main objective of the tender is to appoint a qualified occupational health service provider that can:
- Conduct baseline medical examinations.
- Conduct annual periodic medical examinations.
- Conduct exit medical examinations.
- Support an effective occupational medical surveillance programme.
- Identify and monitor potential occupational health risks.
- Provide professional medical recommendations for ongoing occupational health improvement.
- Ensure examinations and reporting comply with applicable occupational health requirements.
Scope of Work
The appointed service provider will conduct medical examinations for approximately 20 employees, including:
- Physical medical examinations.
- Urine testing.
- Audiometric screening.
- Lung function testing/spirometry.
- Vision screening.
- Chest X-rays.
- Clinical examinations.
- Biological monitoring.
- Other medical testing specified in the tender requirements.
The service provider must:
- Provide written medical findings and recommendations.
- Ensure medical results and reports are formally signed by an Occupational Medical Practitioner.
- Maintain confidential employee medical records.
- Provide services between 08:00 and 16:00, Monday to Friday.
- Deploy a mobile medical unit where the service provider operates outside Bloemfontein.
- Quote pricing per person, inclusive of VAT.
- Provide a detailed pricing breakdown for each of the five contract years.
Technical Requirements
Service providers must be able to demonstrate the required professional and technical capacity, including:
- A valid Compensation Fund Letter of Good Standing.
- Proof of professional registration with relevant South African regulatory councils.
- Evidence of relevant specialised occupational health training.
- Calibrated and functional equipment for conducting hearing and lung function tests.
- Appropriate systems for securely storing and protecting confidential employee health records.
- Compliance with applicable occupational health and personal information legislation.
- Ability to provide accurate medical testing and professional reports.
- Quotations must be submitted in English.
- Pricing must be clearly itemised by activity and contract year.
- All prices must be inclusive of VAT.
Required Professional Team
The service provider’s team must include appropriately qualified and registered occupational health professionals.
Occupational Medical Practitioner
- Bachelor of Medicine and Bachelor of Surgery (MBChB) degree.
- Current registration with the Health Professions Council of South Africa (HPCSA).
- Specialist certification in Occupational Medicine.
- Competence in conducting and interpreting the required occupational medical examinations.
- Ability to issue compliant occupational medical reports.
Occupational Health Nursing Practitioner
- Diploma in General Nursing.
- Current registration with the South African Nursing Council (SANC).
- Specialist certification in Occupational Health Nursing.
- Competence in conducting the required medical tests and occupational health assessments.
- Ability to maintain confidential employee health records.
Evaluation Criteria
The quotation will be evaluated using an 80/20 preference point system:
- 80 points: Price
- 20 points: Specific socio-economic goals
- 10 points for 100% Black ownership
- 10 points for 100% Female ownership
Ownership information will be verified through the Central Supplier Database (CSD).
Pricing and Quotation Requirements
Tenderers must:
- Quote on a per-person basis.
- Include VAT in all quoted prices.
- Provide a detailed breakdown of costs.
- Provide pricing for each year of the five-year contract period.
- Ensure quotations remain valid for three months after the closing date.
Submission Requirements
Proposals must be emailed to:
Important: Emails sent to SANBI must not exceed 10MB.