Supply and Delivery of Electrical Power and Distribution Spares (Once-Off)
Tender Details
- Tender Number: E3572GXGPLET
- Tender Type: Request for Bid (Open Tender)
- Department/Company: Eskom
- Tender Category: Electrical Equipment and Supplies; Supply and Delivery
- Required At: Lethabo Power Station
- Location: Lethabo Power Station, approximately 18 km south of Vereeniging on the Viljoensdrift–Deneysville Road
- Province: Gauteng
- Contract Period: 3 months
- Supply Basis: Once-off / as and when required
- Briefing Session: Yes
- Briefing Date: 06 October 2026
- Briefing Time: 10:00
- Briefing Venue: MS Teams
- Briefing Compulsory: No
- Closing Date: 15 October 2026
- Closing Time: 10:00
- Enquiries: Carron Mashilwane
- Email: Mashilcm@eskom.co.za
- Telephone: 083-779-4124
Tender Objective
The purpose of this tender is to appoint a reliable supplier for the supply and delivery of electrical power and distribution spares to Lethabo Power Station.
The procurement places strong emphasis on supplier quality management, ensuring that all components supplied meet Eskom’s required safety, reliability, quality, traceability, and operational standards.
Scope of Supply
The successful supplier will be responsible for:
- Supplying electrical power and distribution spares.
- Delivering the required items to Lethabo Power Station.
- Providing items on an as-and-when-required basis during the three-month period.
- Ensuring supplied components meet the required quality and technical standards.
- Implementing appropriate quality assurance and control measures.
- Preserving equipment and materials during storage, handling, and transportation.
- Coordinating logistics and delivery activities.
- Maintaining full product and material traceability.
- Providing required quality and performance reports.
- Ensuring supplied items remain suitable for installation upon delivery.
Technical and Quality Requirements
ISO 9001 Certification
Suppliers must have a valid, accredited ISO 9001 Quality Management System certificate.
Supporting quality documentation should include, where required:
- Organisational structures.
- Role and responsibility matrices.
- Internal and external audit reports.
- Management review minutes.
Quality Planning
Tenderers must be able to provide:
- Completed Form A.
- Draft Contract Quality Plan (CQP) aligned with ISO 10005.
- Sample Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from comparable projects.
Sub-Supplier Management
Suppliers must have documented processes for:
- Evaluating external suppliers.
- Monitoring sub-suppliers.
- Re-evaluating external providers.
- Managing quality throughout the supply chain.
Sub-suppliers involved in critical activities may be required to submit their own CQP/QCP for Eskom approval.
Preservation and Asset Tracking
A detailed preservation programme must cover:
- Storage.
- Transportation.
- Handling.
- Protection against environmental degradation.
- Protection against vibration and contamination.
- Asset tracking and visibility.
- Online monitoring systems where required.
Inspection and Auditing
Eskom representatives may conduct:
- Scheduled audits.
- Unannounced audits.
- Supplier inspections.
- Sub-supplier inspections.
- Technical investigations.
Tenderers must accommodate applicable hold points and witness points before manufacturing or dispatch.
Tax Compliance
Tenderers must complete the mandatory PAYE Questionnaire to determine the applicable contractor tax classification in accordance with South African tax regulations.
Skills and Personnel Requirements
The supplier must have suitably qualified personnel capable of managing inspection, testing, quality assurance, and supply-chain activities.
Personnel conducting inspections, testing, or specialised processes must:
- Hold recognised relevant certifications.
- Meet applicable SETA requirements.
- Have appropriate technical competency.
The supplier should also demonstrate expertise in:
- Project quality management.
- Development of project-specific quality plans.
- Supply-chain and sub-supplier management.
- Non-conformity management and corrective actions.
- Quality reporting.
- ISO-aligned documentation.
- Audit preparation and compliance.
- Maintaining accurate records and audit trails.
Key Quality Requirements
The tender places particular emphasis on Category 1 Quality Requirements, which represent stringent supplier quality obligations.
Tenderers should be prepared to demonstrate:
- Full ISO 9001 certification.
- A functioning quality management system.
- Comprehensive quality documentation.
- Effective risk management.
- Supply-chain quality controls.
- Audit readiness.
- Product traceability.
- Proper preservation and handling procedures.
Important Terms Explained
Contract Quality Plan (CQP)
A project-specific document setting out the quality assurance and control activities that will apply throughout the contract. It identifies inspection stages, testing requirements, acceptance criteria, and Eskom intervention points.
Quality Control Plan (QCP) / Inspection and Test Plan (ITP)
Documents that define how supplied products or processes will be inspected and tested and specify the required acceptance criteria and inspection points.
Preservation Programme
A structured process for protecting equipment and materials from damage or deterioration during storage, handling, and transportation.
Hold and Witness Points
Specific stages where Eskom may need to inspect, approve, or witness an activity before the supplier is permitted to proceed.
PAYE Questionnaire
A South African tax compliance questionnaire used to help determine the appropriate tax treatment and classification of contractors.
Documents and Evidence to Prepare
Tenderers should be prepared to submit applicable:
- Valid ISO 9001 certificate.
- Organisational structure.
- Roles and responsibility matrix.
- Internal and external audit reports.
- Management review records.
- Completed Form A.
- Draft Contract Quality Plan.
- Sample ITP/QCP from comparable projects.
- Sub-supplier management procedures.
- Preservation programme.
- Inspection and testing documentation.
- Personnel qualifications and certifications.
- PAYE Questionnaire.
- Required tender returnable documents and declarations.