RFQ 25-26/30 – Supply and Delivery of Cold Mix Asphalt and SS60 Emulsion
Tender Overview
- Tender Number: RFQ 25-26/30
- Project: Supply and Delivery of Cold Mix Asphalt and SS60 Emulsion
- Municipality: Phumelela Local Municipality
- Province: Free State
- Delivery Areas: Vrede, Warden and Memel
- Closing Date: 02 June 2026
- Closing Time: 10:30
Tender Category
- Asphalt and Bitumen Products
- Civil Engineering Supplies
- Road Construction and Maintenance Materials
- Supply and Delivery
Project Objective
The objective of this Request for Quotation (RFQ) is to procure cold mix asphalt and bitumen emulsion products for road maintenance and repair activities within the municipal area.
The municipality seeks a supplier capable of delivering quality materials at competitive prices while complying with procurement regulations and local economic development objectives.
Scope of Supply
The successful bidder will be required to supply and deliver the following materials:
| Item | Description |
|---|---|
| 1 | 25kg Cold Mix Asphalt (SABS 2000 Approved) |
| 2 | 200L SS60 Emulsion |
The municipality reserves the right to adjust quantities according to operational requirements and budget availability.
Delivery Requirements
The supplier must deliver materials to designated municipal locations within:
Delivery Points
- Vrede
- Warden
- Memel
Pricing Requirement
- Delivery costs must be included in the quoted price.
- No separate transportation charges should be added after award unless specifically approved.
Supply Conditions
- Materials must be delivered in good condition.
- Packaging must be suitable for transportation and storage.
- Deliveries must be completed within the timeframe specified by the municipality.
Technical Requirements
Cold Mix Asphalt
The supplied cold mix asphalt must:
- Be supplied in 25kg bags.
- Comply with SABS 2000 standards.
- Be suitable for pothole repairs and road maintenance.
- Be ready for immediate application.
- Maintain quality and durability under normal road conditions.
SS60 Emulsion
The supplier must provide:
- 200-litre SS60 bitumen emulsion.
- Product compliant with relevant industry standards.
- Suitable for road maintenance and asphalt repair applications.
Supplier Compliance Requirements
To qualify for consideration, suppliers should:
Central Supplier Database (CSD)
- Be registered and active on the Central Supplier Database (CSD).
Municipal Documentation
- Complete and submit all required quotation forms.
- Ensure information submitted is accurate and current.
Mandatory Forms
- Complete and sign the MBD 4 Declaration of Interest Form.
- Submit any additional municipal procurement documentation required.
Preference Point Requirements
Bidders may qualify for additional preference points based on:
B-BBEE Status
- Submission of a valid B-BBEE Certificate or Sworn Affidavit.
Local Economic Development
- Proof of local business operations where applicable.
Specific Goals
The municipality may allocate preference points for:
- Historically disadvantaged ownership.
- Local business participation.
- Women-owned enterprises.
- Youth-owned enterprises.
- Other qualifying empowerment categories.
Supporting documentation must accompany the quotation to support claims.
Recommended Supporting Documents
Bidders should typically submit:
- CSD Registration Report
- Company Registration Documents (CIPC)
- Tax Compliance Status PIN
- Valid B-BBEE Certificate or Affidavit
- Completed MBD 4 Form
- Quotation on Company Letterhead
- Product Specifications and Compliance Certificates
- Proof of Locality (where applicable)
- Banking Details (if requested)
- Company Profile
Suitable Suppliers
This RFQ is suitable for:
- Asphalt manufacturers
- Bitumen suppliers
- Road construction material suppliers
- Civil engineering material suppliers
- Infrastructure maintenance suppliers
- Construction chemical distributors
- Municipal road maintenance contractors
- Building and civil supply merchants
Key Success Factors
Competitive bidders should demonstrate:
- Compliance with SABS 2000 standards.
- Ability to supply quality cold mix asphalt and SS60 emulsion.
- Competitive pricing inclusive of delivery.
- Reliable delivery capability to all designated locations.
- Complete procurement documentation.
- Compliance with CSD and municipal procurement requirements.
- Supporting evidence for preference point claims.