Supply and Delivery of Branded Seminar Bags, Notepads, Pens, Lanyards and Pouches 2026
Tender Details
Tender Title: Supply and Delivery of Branded Seminar Bags, Notepads, Pens, Lanyards and Pouches for the 05th Annual Liberation Heritage Indaba
Tender Number: RFQ 26 OF 2026
Department/Organisation: Nelson Mandela National Museum
Tender Type: Request for Quotation (RFQ)
Location: University of the Free State, Bloemfontein, with the listed goods delivery address at Bhunga Building, Mthatha
Tender Category: Graphic Design and Branding, Printing Supplies and Stationery, Promotional Products and Corporate Gifts, Supply and Delivery
Closing Date: Friday, 23 October 2026
Closing Time: 12:00
Briefing Session: No briefing session
Delivery Deadline: 26 October 2026 before 16:00 at the Nelson Mandela Museum in Mthatha, or alternatively 27 October 2026 at the University of the Free State
Quotation Validity: 30 calendar days from the closing date
Tender Description
The Nelson Mandela National Museum invites quotations from suitably qualified suppliers to supply, brand and deliver promotional materials for the 05th Annual Liberation Heritage Indaba to be held at the University of the Free State.
The required items include seminar bags, notepads, pens, lanyards and pouches. All products must be customised according to the branding instructions and institutional logos provided by the client.
The appointed supplier will be responsible for producing quality promotional materials and ensuring delivery within the specified timeframe.
Scope of Work
The successful supplier will be required to:
Supply 300 branded seminar bags.
Supply 300 branded notepads.
Supply 300 branded pens.
Supply 300 branded lanyards.
Supply 300 branded pouches.
Apply the required institutional branding to each product.
Design and print the specified pouch inserts using artwork and content supplied by the client.
Conduct quality checks to ensure the products meet the required specifications.
Package, organise and deliver all items by the stipulated deadline.
Product Specifications and Branding Requirements
| Item | Quantity | Branding Requirements |
|---|---|---|
| Seminar bags | 300 | Embroidery only; stickers are not permitted |
| Notepads | 300 | Printed program name, theme and institutional logos |
| Pens | 300 | Engraved logos |
| Lanyards | 300 | Nelson Mandela Museum, University of the Free State and Free State DSRAC logos |
| Pouches | 300 | Double-sided printed inserts, approximately 9.3 × 9.3 cm and 0.25 cm thick |
Required Branding
The products must carry the relevant branding for the following institutions:
Nelson Mandela National Museum
University of the Free State
Free State Department of Sport, Arts, Culture and Recreation (DSRAC)
Important: Seminar bags must be branded through embroidery only. Stickers are expressly prohibited.
Pouch Insert Colour Coding
The supplied tender summary specifies colour-coded inserts for different attendee categories:
Green – Exhibitors
Red – Guests
Blue – Speakers
Yellow – Media/additional categories, as specified
The supplier must confirm the final colour assignments and quantities for each category with the client before production.
Requirements
Business and Supplier Requirements
Interested suppliers should ensure that they have:
Registration on the Central Supplier Database (CSD).
Verified tax compliance status.
The ability to supply promotional products in bulk.
Access to suitable branding, embroidery, engraving and printing facilities.
Graphic design capabilities for preparing the pouch inserts for printing.
Reliable logistics and delivery arrangements to meet the deadline.
The ability to complete the required public-sector quotation and bidding documentation.
Technical Skills and Capabilities
The work may require:
Textile embroidery and branded merchandise production.
Precision engraving of pens.
Commercial printing and promotional product branding.
Graphic design and print-ready artwork preparation.
Quality control and inspection of finished goods.
Inventory management, including colour-coded product sorting.
Packaging and time-sensitive delivery coordination.
Evaluation and Preference Points
According to the supplied tender summary, the quotation uses the 80/20 preference-point system:
80 points: Price.
20 points: Specified socio-economic goals.
The listed goals include local geographic presence, women ownership, black African women ownership, youth ownership and ownership by persons with disabilities.
Suppliers seeking preference points should provide the supporting documentation specified in the official RFQ. The precise scoring criteria and acceptable evidence must be confirmed in the tender documents.
Required Documentation
The supplied summary indicates that standard bidding documents may include SBD forms and supporting compliance documents. Suppliers should check the official RFQ for the exact mandatory list, which may include:
CSD registration details or report.
Tax compliance information.
Completed quotation and declaration forms.
Required SBD forms.
Supporting documents for any preference points claimed.
A quotation covering the specified products, branding and delivery requirements.
Missing or incomplete mandatory documentation may affect the validity of a submission.
Delivery Details
The tender lists two delivery options:
Option 1: By 16:00 on Monday, 26 October 2026, at the Nelson Mandela Museum, Bhunga Building, Mthatha.
Option 2: Tuesday, 27 October 2026, at the University of the Free State, Bloemfontein.
Suppliers should confirm the exact delivery address, acceptance arrangements and whether one option must be selected before submitting their quotation.
Enquiries and Contact Details
Contact Person: Akhona Mashologu
Email: akhona@nelsonmandelamuseum.org.za
Telephone: 047 501 9504
Fax: Not provided
Tender documents: The notice indicates that the RFQ is also available through the South African government eTenders portal: https://www.etenders.gov.za
Important Notes for Suppliers
Ensure your quotation covers all five product categories and their branding requirements.
Confirm artwork, logos, quantities and pouch insert colour allocations before production.
Do not use stickers on seminar bags; embroidery is required.
Allow enough production and transport time to meet the delivery deadline.
Confirm all mandatory documentation and evaluation rules using the official RFQ.