Supply and Delivery of a Multifunctional Printer
- Tender No.: Not specified
- Tendering Authority: Letsemeng Local Municipality
- Location: Koffiefontein, Free State
- Tender Category: Office Equipment – Printers, Photocopiers and Other – Installation, Maintenance and Operation
- Tender Type: Request for Quotation
- Closing Date: 29 September 2026 at 12:00
- Briefing Meeting: See tender documentation
- Required At: Letsemeng Local Municipality
Tender Overview
Letsemeng Local Municipality is inviting quotations from suitably qualified and compliant suppliers for the supply and delivery of a new multifunctional printer to support the municipality’s administrative operations in Koffiefontein, Free State.
The procurement involves the supply and physical delivery of one new A3 colour laser multifunction printer, together with a compatible printer stand. Suppliers are required to submit compliant quotations and supporting documentation in accordance with the municipality’s supply chain management requirements.
Scope of Supply
The successful supplier will be responsible for:
- Supplying one brand-new All-in-One A3 Colour Laser Multifunctional Printer.
- Providing a compatible and dedicated printer stand.
- Delivering the equipment to the designated Letsemeng Local Municipality facility.
- Providing the brand, model and country of origin of the proposed equipment.
- Confirming that the printer complies fully with the required specifications.
- Clearly identifying any deviations from the stated specifications.
- Providing firm delivery arrangements and indicating the proposed delivery date and time.
Technical Requirements
The multifunction printer must:
- Be brand new.
- Be an A3 colour laser multifunction printer.
- Provide printing, scanning, copying and faxing functionality.
- Include a suitable printer stand.
- Meet all specifications contained in the tender documentation.
- Be supplied with relevant product and compliance information.
All prices must be quoted in South African Rand (ZAR) and inclusive of VAT.
Bidder Requirements
Bidders are expected to submit the required municipal compliance documentation, including:
- Valid tax compliance information.
- Central Supplier Database (CSD) registration.
- Company registration documentation.
- Proof that municipal rates and taxes are not outstanding by more than three months.
- Completed applicable MBD forms and declarations.
- Required preferential procurement supporting documentation.
- Details confirming the proposed printer’s brand, model and country of origin.
Quotations must be prepared accurately and submitted in accordance with the instructions contained in the official tender documentation.
Pricing and Quotation Requirements
The quotation must:
- Be submitted as a sealed quotation where required.
- Remain valid for a minimum of 90 days from the closing date.
- State whether delivery is firm or non-firm.
- Clearly specify the expected delivery date and time.
- Include VAT.
- Be quoted in South African Rand.
- Clearly identify the proposed equipment and model.
Failure to meet the stipulated delivery requirements may result in cancellation of the order.
Contract and Payment
Following the award, the successful bidder will be required to enter into the applicable formal purchase agreement, including the MBD7 form where applicable.
Payment will be processed within 30 days after receipt of a valid invoice and confirmation that the goods have been delivered.
Preferential Procurement
The procurement will be subject to the municipality’s applicable preferential procurement requirements. Bidders should ensure that any claims relating to socio-economic goals are supported by the required documentation.
The tender documentation indicates that scoring may apply an 80/20 or 90/10 preference-point system, depending on the applicable contract value and procurement requirements.
Important Notes
Bidders should pay particular attention to the following:
- Only new equipment will be considered.
- The printer must provide A3 colour laser multifunction functionality.
- Printing, scanning, copying and faxing capabilities are required.
- A printer stand must be included.
- Any deviations from the specifications must be clearly disclosed.
- Delivery arrangements must be clearly stated.
- All required municipal compliance documents must accompany the quotation.
- Bidders should ensure that all MBD declarations are completed correctly.
- The quotation must remain valid for at least 90 days.