Special Maintenance of Primary Road P18/4 and Access Roads
Tender Details
- Tender Number: CSRT/BID04/2026/27
- Tender Type: Request for Bid (Open Tender)
- Department: Free State Department of Police, Roads and Transport
- Province: Free State
- Location: Primary Road P18/4 and access roads between Hobhouse and Ladybrand
- Distance: Approximately 44 km
- Contract Period: 24 months
- Required CIDB Grading: 9 CE
- Tender Category: Civil Works Services; Road Construction, Repairs and Maintenance
- Closing Date: 7 October 2026
- Closing Time: 11:00
- Briefing Meeting: 16 September 2026 at 11:00
- Briefing Venue: Regional Roads Office, Hamilton, Hartley Street, Bloemfontein
- Briefing: Compulsory
- Technical Enquiries: Me. R.E. Seate – 082 059 9706 – mohamik@freetrans.gov.za
- SCM Enquiries: Ms M Coangae – 051 409 8703 – CoangaeM@freetrans.gov.za
Tender Overview
The Free State Department of Police, Roads and Transport is inviting suitably qualified CIDB Grade 9 CE contractors to undertake special maintenance of Primary Road P18/4 and associated access roads over approximately 44 km between Hobhouse and Ladybrand.
The 24-month project aims to rehabilitate deteriorating road infrastructure, improve road safety and functionality, and support local economic development through employment and enterprise-development opportunities.
Scope of Work
The successful contractor will be responsible for a range of road rehabilitation and maintenance activities, including:
- Surfacing critical road sections and intersections using AC Medium Asphalt.
- Correcting failing pavement sections using Bitumen Treated Base (BTB) or C3 stabilised layers.
- Reinstating and maintaining drainage infrastructure.
- Installing and replacing guardrails.
- Maintaining roadside furniture.
- Vegetation control.
- Repairing roadside fencing.
- Constructing and maintaining temporary traffic detours and bypasses.
- Executing specified works using labour-intensive construction methods.
- Implementing the approved Environmental Management Plan (EMP).
- Complying with Occupational Health and Safety (OHS) legislation throughout the project.
Contractor Requirements
CIDB Registration
- Minimum CIDB Contractor Grading: 9 CE.
- The contractor must demonstrate the capacity and experience required for the relevant civil engineering works.
Administrative Compliance
Bidders must provide the required compliance documentation, including:
- Valid SARS tax clearance PIN/certificate.
- BBBEE verification documentation, where applicable.
- Required sworn declarations.
- Documentation confirming compliance with applicable procurement requirements.
- Proof of ownership or valid lease agreements for required plant and equipment.
Plant and Equipment
The contractor must have access to the machinery required to execute the works, including applicable:
- Graders.
- Tipper trucks.
- Excavators.
- Recycling machine.
- Chip spreader.
- Other project-specific construction equipment.
Quality and Safety Requirements
The successful contractor must implement appropriate quality and safety systems, including:
- An ISO 9001-compliant quality assurance framework.
- Appointment of a resident Quality Manager.
- A comprehensive Occupational Health and Safety Plan.
- Compliance with the Occupational Health and Safety Act, 1993.
- Compliance with the Construction Regulations, 2014.
- Appropriate traffic management and road-user safety measures.
Local SMME Subcontracting
A minimum of 30% of the net contract value must be subcontracted to Department-approved local SMMEs, subject to the requirements contained in the tender documentation.
The project also incorporates labour-intensive construction and local employment objectives.
Key Personnel and Skills
Contracts Manager
The Contracts Manager must have:
- BEng or BTech in Civil Engineering.
- Registration with ECSA.
- Approximately 7–10 years of relevant experience.
Site Agent
The Site Agent must have:
- Diploma in Civil Engineering.
- At least 5 years of relevant experience.
Labour-Intensive Construction Supervision
Supervisory personnel must meet the applicable NQF and unit-standard requirements for labour-intensive construction.
Requirements apply to personnel such as:
- Team Leaders – NQF Level 2/3.
- Foremen – NQF Level 3/4.
- Site Managers – NQF Level 5.
Relevant competencies include labour-intensive construction techniques, road and drainage maintenance and structural repair.
Additional Training and Development
The contractor will be required to support skills development and experiential learning by:
- Employing two civil engineering students annually for accredited experiential training.
- Ensuring workers complete mandatory safety induction.
- Supporting relevant skills-development programmes.
- Providing personnel with appropriate training for project requirements.
Staff must also demonstrate knowledge of:
- SARTSM requirements for traffic management and road signage.
- EPWP guidelines and labour-intensive construction requirements.
Evaluation
The tender uses a 90/10 preference-point system:
- 90 points: Price
- 10 points: Designated socio-economic transformation goals, including applicable categories relating to black ownership, women-owned, youth, disability and military veteran enterprises.