Secretary – Director: Strategic Planning (PWI 25/43)
- POST: Secretary – Director: Strategic Planning
- Reference Number: PWI 25/43
- Salary: R228 321 per annum (Level 05)
- Centre: Bloemfontein
Job Summary
The Secretary will provide comprehensive administrative and clerical support to the Director: Strategic Planning, ensuring smooth office operations, efficient scheduling, and professional correspondence management. The role requires discretion, organizational skills, and the ability to liaise with stakeholders at all levels.
Minimum Requirements
NQF Level 4 (Grade 12) required; post-matric qualification preferred.
Secretarial and typing experience.
Knowledge of telephonic etiquette, records management, and office administration.
Basic written communication and computer literacy.
Strong organizational and people skills, with tact, discretion, and reliability.
Good grooming and professional presentation.
Key Duties & Responsibilities
Receive and direct telephone calls, handling some enquiries independently.
Record engagements and compile realistic appointment schedules for the Director.
Type documents for the Director and unit staff; draft routine correspondence and reports.
Operate and maintain office equipment, such as photocopiers and shredders.
Provide general clerical support to the Director, including filing, leave registers, and telephone accounts.
Liaise with travel agencies and verify travel arrangements; process travel and subsistence claims.
Arrange meetings and events: identify venues, invite participants, organize refreshments, and set schedules.
Process invoices related to the Director’s activities and unit operations.
Record basic minutes of meetings when required.
Handle procurement of standard office items (stationery, refreshments, etc.).
Collect documents and materials for meetings and prepare supporting documentation.
Enquiries
Ms IG De Beer
Tel: 051 492 3749
Applications
Submit applications via email to: e-recruitmentfspwi01@fsworks.gov.za.