Secretary – Director: Strategic Planning (PWI 25/43)
- POST: Secretary – Director: Strategic Planning
- Reference Number: PWI 25/43
- Salary: R228 321 per annum (Level 05)
- Centre: Bloemfontein
Job Summary
The Secretary will provide comprehensive administrative and clerical support to the Director: Strategic Planning, ensuring smooth office operations, efficient scheduling, and professional correspondence management. The role requires discretion, organizational skills, and the ability to liaise with stakeholders at all levels.
Minimum Requirements
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NQF Level 4 (Grade 12) required; post-matric qualification preferred.
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Secretarial and typing experience.
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Knowledge of telephonic etiquette, records management, and office administration.
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Basic written communication and computer literacy.
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Strong organizational and people skills, with tact, discretion, and reliability.
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Good grooming and professional presentation.
Key Duties & Responsibilities
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Receive and direct telephone calls, handling some enquiries independently.
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Record engagements and compile realistic appointment schedules for the Director.
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Type documents for the Director and unit staff; draft routine correspondence and reports.
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Operate and maintain office equipment, such as photocopiers and shredders.
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Provide general clerical support to the Director, including filing, leave registers, and telephone accounts.
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Liaise with travel agencies and verify travel arrangements; process travel and subsistence claims.
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Arrange meetings and events: identify venues, invite participants, organize refreshments, and set schedules.
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Process invoices related to the Director’s activities and unit operations.
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Record basic minutes of meetings when required.
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Handle procurement of standard office items (stationery, refreshments, etc.).
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Collect documents and materials for meetings and prepare supporting documentation.
Enquiries
Ms IG De Beer
Tel: 051 492 3749
Applications
Submit applications via email to: e-recruitmentfspwi01@fsworks.gov.za.