Time & Attendance Administrator X1
- Position: Time & Attendance Administrator
- Department: Human Capital
- Location: Head Office – Reitz
- Company: VKB Group
Job Description
The Time and Attendance Administrator is responsible for ensuring that all employee time data is captured accurately and efficiently to support the payroll process. This role involves daily management of clocking information, correcting errors, monitoring absenteeism, and ensuring all overtime and leave entries comply with the Basic Conditions of Employment Act (BCEA). The administrator acts as a key support function to divisions across the VKB Group, ensuring that time & attendance information is reliable, up to date, and processed correctly for payroll.
The role also includes troubleshooting device and system issues, maintaining accurate records, setting up system configurations, and recommending improvements to optimise time & attendance processes. Collaboration with Human Capital, Payroll, and operational divisions is essential to ensure data accuracy, compliance, and smooth payroll operations.
Key Responsibilities
-
Correct daily clocking errors and address absenteeism, ensuring accurate payroll input.
-
Maintain and update time & attendance records across divisions.
-
Validate overtime, leave, and absenteeism using BCEA knowledge and internal policies.
-
Support system setups, configure shifts, and resolve device malfunctions.
-
Assist divisions with queries regarding time & attendance or system usage.
-
Ensure data accuracy and timely submission for payroll processing.
-
Continuously improve processes to enhance efficiency and accuracy.
-
Collaborate with Human Capital, Payroll, and other divisions to maintain smooth operations.
Minimum Requirements
-
Grade 12 / NQF4 (qualification in HR or Finance is beneficial).
-
3+ years’ experience in Time & Attendance administration.
-
Experience with PRP Solutions is advantageous.
-
Strong knowledge of the Basic Conditions of Employment Act.
-
Intermediate Excel skills.
-
High attention to detail, accuracy-driven, deadline-focused.
-
Excellent communication skills