Promotional Material for International Dictionary Day Conference 2026
Tender Details
- Tender: Request for Quotation – Promotional Material for International Dictionary Day Conference (IDDC)
- Event Date: 16 October 2026
- Client: Pan South African Language Board (PANSALB)
- Location: University of the Free State, Bloemfontein, Free State
- Tender Category: Promotional Products and Corporate Gifts; Supply and Delivery Services
- Closing Date: 09 October 2026
- Closing Time: 14:00
- Required At: Pan South African Language Board (PANSALB)
- Delivery Location: University of the Free State, Flippie Groenewoud Building, Block B, 3rd Floor, Offices 301/317, Bloemfontein
- Briefing Meeting: See tender documentation
Tender Summary
Objective
The purpose of this RFQ is to procure custom-branded promotional merchandise for the International Dictionary Day Conference, scheduled to take place on 16 October 2026 at the University of the Free State in Bloemfontein.
The appointed supplier will be responsible for providing event materials that meet the required branding, quality and specification standards and are delivered within the required timeframe.
Scope of Work
The successful bidder will be required to:
- Supply 100 branded pens.
- Supply 100 branded T-shirts.
- Ensure all promotional items comply with the visual and quality specifications provided in the reference material.
- Deliver all items to the specified University of the Free State venue on or before 15 October 2026.
- Declare whether any portion of the contract will be subcontracted and provide the applicable percentage.
Technical and Compliance Requirements
- Quotations must correspond precisely with the itemised commodity list.
- All prices must be clearly indicated and inclusive of VAT.
- Complete SBD 4 – Bidder Disclosure form.
- Complete SBD 6.1 – Preference Points Claim form.
- Provide a valid Tax Clearance PIN.
- Provide an up-to-date B-BBEE certificate registered on the Central Supplier Database (CSD).
- Any deviations from the specified requirements must be clearly documented.
- Non-compliant submissions may be rejected.
- The quotation must remain legally binding for the stipulated validity period after the closing date.
Required Supplier Capabilities
Bidders should demonstrate:
- Experience in sourcing, manufacturing or distributing custom-printed promotional products.
- Ability to meet strict branding and quality specifications.
- Knowledge of South African public procurement requirements.
- Ability to complete standard bidding documentation accurately.
- CSD compliance.
- Strong logistics and supply-chain capabilities to ensure on-time delivery.
- Administrative and financial capability to provide VAT-compliant quotations.
- Valid and maintained tax clearance status.
Preference Points and Procurement Requirements
The tender documentation refers to the 80/20 preference point system for applicable tenders exceeding R30,000, consisting of:
- 80 points: Price.
- 20 points: Specific B-BBEE and socio-economic goals.
The listed specific goals include women ownership, SMME/EME status, HDI ownership, disability ownership and local municipality presence.
Locality Proof
Suppliers claiming preference points for local economic development must provide an official municipal bill or account statement confirming their operational address within the relevant municipality.