RFQ 26-27/05 – Branding
Tender Details
- Tender Number: RFQ 26-27/05
- Tender Category: Promotional Products and Corporate Gifts; Signage, Street Signs, Outdoor Advertising and Billboards; Supplies: Clothing/Textiles/Footwear; Supply and Delivery
- Tender Department/Company: Phumelela Local Municipality
- Location: Vrede, Free State
- Closing Date: 15 October 2026 at 10:30
- Briefing Meeting: See tender documentation
- Required At: Phumelela Local Municipality
Tender Summary
Objectives
The objective of this RFQ is to procure high-quality branded promotional materials and corporate apparel for municipal communications, executive representation and community events.
The successful supplier must ensure that all branding aligns with the Phumelela Local Municipality’s official visual identity and service delivery mandate, while supporting local economic participation through the applicable preferential procurement system.
Scope of Work
The successful bidder will be required to supply and deliver the following branded items to Vrede:
- 4 × 2.2m lantern banners
- 2 × 3m × 3m gazebos
- 3 × Medium bomber jackets
- 2 × 6.0m × 2.25m backdrop wall banners
- 4 × 1.2m × 2.0m pull-up banners
- 4 × 2m × 3m A-frame banners
- 4 × 3m × 2m tablecloths
- 3 × Medium T-shirts
- 10 × One-size-fits-all branded bibs
- 2 × 1.8m × 0.75m folding white tables
All items must include the municipality’s official logo, name and slogan.
The municipality reserves the right to increase or decrease quantities after the award.
Important: No delivery or service may commence before an official order form has been issued.
Technical Requirements
Bidders must comply with the specified dimensions, quantities and design layouts contained in the tender annexures.
Apparel Branding
- Apparel must be white.
- Branding must be completed using high-quality full-colour embroidery only.
- Printing, heat transfer and screen printing are prohibited.
- Embroidery must use Arial Bold/Block font and black thread where specified.
- Logo and text placement must comply precisely with the required measurements for front, back and chest areas.
Banners, Signage and Event Furniture
- Products must replicate the reference images and specified layouts.
- Colour accuracy must be maintained.
- Logo repetition patterns and slogan placement must comply with the requirements.
- Quoted prices must include delivery costs to Vrede.
Mandatory Compliance Documents
Bidders must provide:
- Valid Tax Compliance Status PIN
- Fully completed and signed MBD 4
- Proof of Central Supplier Database (CSD) registration
Supplier Requirements
The successful supplier should demonstrate:
- Proven experience in large-format banner production.
- Experience manufacturing backdrops.
- Experience with gazebo and A-frame structural assembly.
- Advanced textile branding capabilities.
- Industrial-grade embroidery experience for jackets, golf shirts and bibs.
- Strong attention to colour matching, typography and layout execution.
- Reliable logistics and supply chain management.
- Knowledge of South African municipal procurement requirements and compliance documentation.
Preferential Procurement – 80/20 System
The tender will be evaluated using an 80/20 Preferential Point System, with:
- 80 points allocated to price.
- 20 points allocated to specific goals.
Locality plays an important role in the allocation of preference points. The maximum locality points are available to businesses operating within the Phumelela Local Municipality boundaries, with points decreasing progressively for businesses located outside the municipality, district or province.
Bidders claiming locality points must provide verifiable proof of their operational address, such as:
- Municipal account
- Lease agreement
- Ward councillor confirmation
Important Branding Requirement
The tender specifically requires embroidery-only branding for apparel. Printed graphics, heat transfers and screen printing are not permitted.
The tender documentation also indicates that some layout sheets are AI-generated placeholders. Bidders should therefore ensure that final digital proofs are confirmed and aligned with the municipality’s branding requirements before production.