Senior Assistant Officer-Contract (12 months)
Job Details
- Job Title: Senior Assistant Officer (Post Level 12)
- Job ID: 6394
- Department: Library & Information Services (Teaching & Learning)
- Division: Deputy Vice-Chancellor: Research, Innovation & Postgraduate Studies
- Location: Qwaqwa Campus
- Job Type: Contract (12 months)
- Occupational Level: Semi-Skilled
- Start Date: 01 May 2026
- Closing Date: 31 March 2026
- Salary: R403,692.54 – R507,169.63 per annum
Job Overview
This role focuses on academic administration and support, particularly in optical scanning (assessment processing) and academic staff development.
You will play a key role in ensuring smooth exam processing, data accuracy, and teaching support operations, while also assisting with training initiatives and academic development programmes on campus.
Job Description
The Senior Assistant Officer is responsible for managing optical scanning operations (exam/test processing), supporting academic staff development programmes, and providing administrative and logistical support for teaching and learning initiatives.
The role involves working closely with academic staff, handling sensitive student data, coordinating workshops, and ensuring compliance with institutional policies such as POPIA.
Key Responsibilities
Optical Scanning Administration
- Manage optical scanning processes for tests and exams
- Print, distribute, and manage optical cards
- Scan completed scripts using the Remark system
- Safeguard student results and assessment data (POPIA compliance)
- Maintain accurate records of scanning requests and outputs
- Respond to academic staff enquiries
Academic Staff Development Support
- Assist with planning and coordination of workshops and events
- Handle venue bookings, setup, and logistics
- Support training programmes and staff development initiatives
- Market events and manage attendance and registrations
- Support new academic staff onboarding programmes
Administrative & Project Support
- Provide administrative support to teaching and learning initiatives
- Assist with graduate attribute projects
- Handle financial admin related to workshops and events
- Collaborate with academic departments and support services
Requirements
Minimum Requirements:
- Grade 12 (NQF Level 4)
- At least 1 year experience in:
- Learning Management Systems (LMS) or e-Assessment systems
- Training and/or research administration in higher education
- Teaching and learning support (tutoring, mentoring, facilitating, lecturing)
Recommended:
- Bachelor’s Degree / Advanced Diploma / BTech / Postgraduate Certificate (NQF Level 7 or higher)
Key Competencies
- Strong organisational and administrative skills
- Attention to detail and accuracy (especially with data)
- Ability to work in a fast-changing environment
- Good communication and interpersonal skills
- Teamwork and collaboration
- Planning and problem-solving ability
- High level of responsibility and reliability
Benefits
- Pension scheme
- Medical aid
- Group life insurance
- Housing allowance
- Leave and sick leave
- Service bonus
- Study benefits
Important Notes
- Applications must be submitted via the official UFS website
- Incomplete applications will not be considered
- Only shortlisted candidates will be contacted