Sales and Office Administrator – PoolXpert x1
Job Overview
- Position Title: Sales and Office Administrator – PoolXpert
- Company: Fluidra Waterlinx
- Location: Bloemfontein
- Employment Type: Permanent / Full-time
- Industry: Distribution, Transport & Logistics / Wholesale & Retail
Purpose of the Role
The Sales and Office Administrator ensures smooth office operations and internal sales processes, including stock management, personnel supervision, sales target achievement, marketing coordination, financial management, and security assistance. This is a multi-functional role combining administration, sales support, and operational oversight.
Key Responsibilities
1. Stock, Staff, Systems & Processes
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Monitor stock levels and coordinate stock management processes.
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Supervise staff to ensure compliance with company policies.
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Implement and maintain effective office systems and processes.
2. Sales & Margin Targets
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Collaborate with branch manager and head office to develop sales strategies.
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Track sales performance and take corrective actions to achieve targets.
3. Customer & Marketing Liaison
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Assist in coordinating marketing activities and campaigns.
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Liaise with customers and head office for efficient sales operations.
4. Financial & Administrative Management
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Manage cash, payments, and cash-ups according to company policies.
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Generate invoices for cash and account customers.
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Handle stock returns, credit notes, and receipting of stock.
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Assist with payroll, timesheets, leave management, and AR collections.
5. Security Support
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Support store security protocols.
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Conduct security assessments and address risks as needed.
Qualifications & Experience
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National Senior Certificate / Matric / Grade 12 Certificate.
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2–3 years experience in internal sales and stock control.
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3–5 years experience in office administration, preferably in retail or trade.
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Knowledge of accounts receivable and customer collaboration.
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Familiarity with Microsoft Office and stock management systems.
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Experience with payroll administration is desirable.
Skills & Competencies
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Excellent organizational and time management skills.
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Strong communication and interpersonal abilities.
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Attention to detail and accuracy.
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Ability to work independently and in a team.
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Understanding of financial management principles.
Working Conditions
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Full-time role with retail hours, including occasional weekends and evenings.
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Fast-paced retail environment with a focus on sales targets and customer service.
Benefits
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Flexible working hours
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Paid annual leave
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Incentives and training
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Provident fund contribution
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Parking space