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    Part-time Executive Assistant (ZR_1049_JOB)

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    EXECUTIVE ASSISTANT

    Part-time Executive Assistant (ZR_1049_JOB)

    Job Overview

    • Position Title: Part-time Executive Assistant (EA)
    • Location: South Africa (Remote)
    • Employment Type: Permanent (Part-time)
    • Industry: Consulting
    • Experience Level: Intermediate to Senior
    • Reference: ZR_1049_JOB
    • Closing Date: 31 December 2025
    • Salary: Market Related

    Company Overview

    Talent Shore SA (Pty) Ltd recruits high-level remote professionals for global clients. Their client is an international marketing services and consulting company working with businesses worldwide. This role supports their senior leadership team in delivering high-level administrative and operational support across functions.

    Role Purpose

    To provide high-level administrative support to the CEO and senior executives by managing scheduling, communications, and coordination tasks. The role also includes office liaison, HR onboarding support, and light finance admin duties using tools such as GSuite, Expensify, and Slack.

    Key Responsibilities

     Executive & Team Support

    • Manage the CEO’s and senior executives’ calendars, meetings, and appointments across multiple time zones.

    • Coordinate internal and external stakeholder meetings.

    • Organize virtual and in-person team events.

    • Handle complex travel bookings, including flights, accommodations, and transportation.

     Office Management

    • Liaise with UK office management, contractors, and cleaning services as needed.

     HR Support

    • Work with the COO to coordinate new employee onboarding and administrative setup.

     Finance Administration

    • Support client invoicing in collaboration with the finance team.

    • Manage expense submissions and reimbursements through Expensify.

    • Track and manage receipts related to company Amex/HSBC cards.

    Qualifications & Skills

    Essential:

    • Strong organizational and multitasking skills.

    • Excellent written and verbal communication.

    • Proficient in GSuite (Google Workspace) and familiar with Slack.

    • Ability to work independently and manage confidential information.

    • Professional, friendly, and confident with a can-do attitude.

    • Reliable and detail-oriented with high accuracy in task execution.

    Advantageous:

    • Previous experience handling expenses or accounts receivables.

    • Exposure to international teams or remote-first environments.

    • Experience supporting C-level executives.

    Ideal Candidate Attributes

    • Friendly, humble, and confident.

    • Open-minded and flexible.

    • Highly dependable and self-motivated.

    • Able to juggle multiple tasks in a remote, fast-paced environment.

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