Administrative Clerk:Head Office (Studio-88)
Job Details
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Job Title: Administrative Clerk – Group Services
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Employment Type: Full-Time
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Division: Head Office
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Department: Group Services
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Reporting To: Group Services Manager
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Company: Studio 88 Group of Companies
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Industry: Fashion Clothing & Footwear Retail
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Location: Head Office (Studio-88)
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Employment Level: Semi-Skilled
Job Overview
The Administrative Clerk plays a key support role within Group Services, providing administrative and operational support across multiple functions. This role is responsible for accurate data entry, invoice processing, reporting, and general office administration, while ensuring compliance with company procedures. The role also involves facility support tasks such as managing fire safety systems and pest control for stores.
This position is ideal for a detail-oriented, organized individual with strong administrative skills, good communication, and the ability to manage multiple tasks efficiently.
Job Description
General Administration & Reporting
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Perform general administrative tasks as required
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Prepare and submit daily update reports to the Group Services Manager and HOD
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Maintain organized and accurate records and documentation
Financial Administration & Invoice Processing
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Accurately record invoice transactions and Magento updates into designated accounting systems
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Process invoices, bills, and payments to ensure timely settlement
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Maintain comprehensive financial records and reconcile any discrepancies
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Report invoices to the Head of Group Services for review and approval
Data Entry & Systems
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Data entry and reporting using relevant systems
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Maintain and update records in Magento and other systems
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Ensure data accuracy and consistency across platforms
Customer / Client Service Support
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Provide customer service support where needed
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Communicate effectively with internal stakeholders and external parties
Stock Management Support
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Assist with stock management activities as required
Facility & Compliance Management
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Coordinate installation, maintenance, and compliance of fire safety systems across locations
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Manage pest control tickets and renew contracts for stores when needed
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Ensure compliance with safety and maintenance requirements
Minimum Qualifications & Experience
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Minimum 2 years’ experience in a similar administrative role
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Customer service experience advantageous
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Experience in retail or warehouse management systems (Magento preferred) is beneficial
Skills Required
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Basic computer literacy (Word, Excel, email)
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Proficiency in Magento system software (preferred)
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Good understanding of database concepts
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Strong communication (written and verbal)
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Strong administrative and organizational skills
Behavioural Competencies
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Professional, confident, and positive attitude
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Excellent presentation and interpersonal skills
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Strong active listening and ability to learn quickly
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Ability to adapt to new tasks and responsibilities