Administrative Clerk:Head Office (Studio-88)
Job Details
Job Title: Administrative Clerk – Group Services
Employment Type: Full-Time
Division: Head Office
Department: Group Services
Reporting To: Group Services Manager
Company: Studio 88 Group of Companies
Industry: Fashion Clothing & Footwear Retail
Location: Head Office (Studio-88)
Employment Level: Semi-Skilled
Job Overview
The Administrative Clerk plays a key support role within Group Services, providing administrative and operational support across multiple functions. This role is responsible for accurate data entry, invoice processing, reporting, and general office administration, while ensuring compliance with company procedures. The role also involves facility support tasks such as managing fire safety systems and pest control for stores.
This position is ideal for a detail-oriented, organized individual with strong administrative skills, good communication, and the ability to manage multiple tasks efficiently.
Job Description
General Administration & Reporting
Perform general administrative tasks as required
Prepare and submit daily update reports to the Group Services Manager and HOD
Maintain organized and accurate records and documentation
Financial Administration & Invoice Processing
Accurately record invoice transactions and Magento updates into designated accounting systems
Process invoices, bills, and payments to ensure timely settlement
Maintain comprehensive financial records and reconcile any discrepancies
Report invoices to the Head of Group Services for review and approval
Data Entry & Systems
Data entry and reporting using relevant systems
Maintain and update records in Magento and other systems
Ensure data accuracy and consistency across platforms
Customer / Client Service Support
Provide customer service support where needed
Communicate effectively with internal stakeholders and external parties
Stock Management Support
Assist with stock management activities as required
Facility & Compliance Management
Coordinate installation, maintenance, and compliance of fire safety systems across locations
Manage pest control tickets and renew contracts for stores when needed
Ensure compliance with safety and maintenance requirements
Minimum Qualifications & Experience
Minimum 2 years’ experience in a similar administrative role
Customer service experience advantageous
Experience in retail or warehouse management systems (Magento preferred) is beneficial
Skills Required
Basic computer literacy (Word, Excel, email)
Proficiency in Magento system software (preferred)
Good understanding of database concepts
Strong communication (written and verbal)
Strong administrative and organizational skills
Behavioural Competencies
Professional, confident, and positive attitude
Excellent presentation and interpersonal skills
Strong active listening and ability to learn quickly
Ability to adapt to new tasks and responsibilities