Are you an experienced office administrator looking for a stable career opportunity at a prestigious institution? The University of the Free State (UFS) is currently seeking an Office Manager (Post Level 11) to join their University Estates Department under Vice-Rector: Operations, Facilities Management on a permanent basis. This role is an excellent opportunity for individuals with a passion for administration, organization, and coordination. If you have the right qualifications and experience, this could be the perfect job for you!
Office Manager Job Details
- Job Title: Office Manager (Post Level 11)
- Job ID: 6026
- Organizational Unit: University of the Free State → Vice-Rector: Operations → Facilities Management → University Estates
- Contract Type: Permanent
- Occupational Level: Semi-Skilled
- Location: Bloemfontein Campus – Bloemfontein, Free State, South Africa
- Closing Date: 11 February 2025
- Assumption of Duties: 1 April 2025
- Salary Range: R447,323.31 – R562,750.48 per annum
(Salary will depend on qualifications, experience, and budget availability.)
Key Duties and Responsibilities
The selected candidate will be responsible for managing the office operations of the Senior Director of University Estates. Responsibilities include but are not limited to:
Office Administration & Scheduling
- Scheduling appointments and meetings.
- Coordinating the diary of the Senior Director and management team.
- Managing correspondence and inquiries.
- Preparing meeting documents, taking minutes, and distributing them.
Reception & Communication
- Professional management of the Senior Director’s reception desk.
- Answering, screening, and forwarding incoming phone calls.
Travel & Procurement Management
- Arranging travel and accommodation, including reimbursements.
- Procuring office supplies and equipment.
Financial & Budget Management
- Processing invoices and monitoring operational budgets.
Event Coordination & Special Projects
- Arranging and coordinating events.
- Assisting with presentations and reports.
- Following up on action points to ensure deadlines are met.
- Attending to ad-hoc tasks as required.
Minimum Requirements
To be considered for this position, applicants must meet the following criteria:
Educational Qualification:
- A Bachelor’s degree, Advanced Diploma (BTech degree), or Postgraduate Certificate in Office Management, Office Administration, or a related field (NQF Level 7).
Work Experience:
- At least two (2) years of relevant work experience in an administrative role similar to the responsibilities outlined above.
Preferred Requirements
While not mandatory, the following qualifications and experience would be advantageous:
Work experience within the higher-education sector.
Required Competencies
The ideal candidate must possess the following competencies and skills:
1. Results-Oriented
- Ability to be reliable, responsible, and fulfill obligations.
- Ability to remain calm and effective in high-pressure situations.
2. Strategic Thinking
- Ability to handle multiple tasks simultaneously.
- Analytical thinking and problem-solving skills.
3. Business Acumen
- Proficiency in Microsoft Office (MS Office) and other relevant software.
4. Leadership Abilities
- Self-motivated with high levels of energy and enthusiasm.
- Ability to take initiative and lead projects where necessary.
5. Strong Interpersonal & Communication Skills
- Ability to interact professionally with diverse individuals.
- Ability to build professional relationships across various departments.
Fringe Benefits
Successful candidates will enjoy comprehensive employee benefits, subject to specific conditions, including:
Pension Scheme
Medical Aid Scheme
Group Life Insurance
Housing Allowance
Leave and Sick Leave Benefits
Service Bonus
Study Benefits
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How to Apply
All applications must be submitted online via the UFS official vacancy website:
Apply Here
Note: Applications submitted through any other platform will not be considered.
Required Documents for Application
Ensure that your application is complete by including the following documents
- A detailed CV and Cover Letter
- Certified Copies of Qualifications (SAQA Accreditation required for foreign qualifications)
- Copy of South African ID / Passport (for foreign nationals)
- Proof of Registration with a Professional Body (if applicable)
- Copy of Driver’s License (if required)
- Employment Confirmation Letter (if external applicant)
Incomplete applications will not be considered!
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The University of the Free State (UFS) is committed to employment equity, diversity, and inclusion. Preference will be given to designated groups, including candidates with disabilities. The university processes all personal information in accordance with the Protection of Personal Information Act (POPIA) to ensure confidentiality and compliance.