Office Administrator- Operations Support Centre x1
Position Details
- Job Title: Office Administrator
- Department: Operations Support Centre
- Location: Bloemfontein, Free State
- Employment Type: Contract
Job Description
The Office Administrator is responsible for coordinating office administration functions, preparing operational reports, managing correspondence, organising meetings and travel arrangements, and maintaining an efficient and professional office environment. The role requires excellent organisational, communication, and administrative skills to support the Operations team and ensure smooth day-to-day business activities.
Key Responsibilities
Administrative Support
- Provide comprehensive administrative support to the Strategic Business Unit (SBU).
- Assist the General Manager and divisional team members with daily administrative tasks.
- Perform general office administration duties.
Reporting and Documentation
- Compile, analyse, and generate weekly and monthly operational reports.
- Prepare, manage, and distribute incoming and outgoing correspondence.
- Prepare and distribute meeting minutes, memorandums, and other business documents.
Meeting and Calendar Management
- Coordinate meetings, appointments, and internal functions.
- Schedule meetings and manage team calendars.
- Record and distribute meeting minutes.
Travel Coordination
- Arrange and coordinate business travel bookings for team members.
Office Management
- Order and manage stationery and office consumables.
- Maintain a professional reception area.
- Oversee office cleanliness, maintenance, and workplace wellbeing.
- Deliver excellent customer service to internal and external stakeholders.
Financial Administration
- Perform monthly reconciliations of Operations accounts, including expense accounts and Auto Card transactions.
- Support basic financial administration and control processes.
Minimum Requirements
Applicants must have:
- Grade 12 (Matric).
- Certificate, Diploma, or equivalent qualification in Office Administration or a related field.
- Minimum of two (2) years’ experience in an administrative or office support role.
Required Skills and Competencies
Administrative Skills
- Strong organisational and time management skills.
- Excellent multitasking abilities.
- High level of accuracy and attention to detail.
- Ability to work under pressure and meet deadlines.
Communication Skills
- Excellent verbal and written communication skills in English.
- Knowledge of an additional South African official language will be advantageous.
- Ability to communicate professionally with stakeholders at all levels.
Technical Skills
- Advanced computer literacy, including:
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Internet applications
Financial Skills
- Strong numerical ability.
- Basic understanding of financial control and account reconciliations.
Personal Attributes
- Professional and reliable.
- Proactive and self-motivated.
- Strong interpersonal and customer service skills.
- Ability to maintain confidentiality and professionalism.