Motheo District Cluster SAPS – Repair, Servicing and Maintenance of Fire Equipment 2026
Tender Details
Tender Title: Motheo District Cluster SAPS – Repair, Servicing and Maintenance of Fire Equipment
Tender Number: ID-3224520
Department: Department of Public Works and Infrastructure
Required At: Department of Public Works
Location: Bloemfontein, Botshabelo, Thaba Nchu, Tweespruit and Van Stadensrus, Free State
Closing Date: 28 October 2026
Closing Time: 11:00
Required CIDB Grading: 1 SF or higher, as specified in the supplied summary
Tender Category: Firefighting Equipment, Fire Protection, Fire Alarms and Sprinklers, Firefighting Services, Repair, Servicing and Maintenance of Machinery and Equipment
Briefing Session: Refer to the official tender documents for details.
Tender Description
The Department of Public Works and Infrastructure invites suitably qualified and experienced contractors to provide repair, maintenance, servicing and replacement of firefighting equipment at designated South African Police Service (SAPS) facilities within the Motheo District Cluster.
The purpose of this tender is to ensure that firefighting equipment remains operational, safe and compliant with applicable occupational health and safety requirements. The appointed contractor will be responsible for scheduled inspections, pressure testing, repairs, refilling, replacement of defective equipment and the provision of supporting documentation and certification.
Scope of Work
The appointed service provider will be required to perform the following duties:
A. Dry Chemical Powder (DCP) Fire Extinguishers
Inspect and discharge extinguishers where required.
Conduct pressure testing and leak testing.
Refill powder and repressurise units.
Weigh, number and certify serviced extinguishers.
Service 2.5 kg, 4.5 kg and 9 kg units.
B. Carbon Dioxide (CO₂) Fire Extinguishers
Transport extinguishers to SANAS-approved pressure-testing facilities where required.
Inspect hoses and discharge horns.
Record weights, label equipment and report faults.
Provide the required service documentation and certification.
Service 2 kg, 5 kg and 6.8 kg units.
C. Fire Hose Reels and Hydrants
Conduct pressure tests and leak inspections.
Inspect hoses, valves and associated components.
Check valve operation and lubricate components where necessary.
Verify water flow and pressure.
Record defects and recommend corrective action.
D. Lay-Flat Hoses
Pressure-test hoses for leaks.
Inspect their condition.
Dry hoses after servicing.
E. Routine Maintenance
Conduct scheduled inspections of fire extinguishers, including water, foam, DCP and CO₂ types.
Check mounting brackets, charge levels, discharge mechanisms and hoses.
Update service records and equipment logbooks.
Identify and report defective or unsafe equipment.
F. Fire Safety Signage
Supply and install 150 mm × 150 mm UV-resistant, phosphorescent ABS plastic signs.
Ensure signage complies with SANS 1186 requirements.
Secure signs using appropriate screws and installation methods.
G. Provisional Repairs and Replacements
Carry out approved equipment replacements, refills and component repairs.
Obtain prior written authorisation before performing provisional work.
Provide technical reports, proof of purchase and signed job cards where required.
Technical Requirements
Bidders must be capable of performing the work in accordance with applicable legislation, technical standards and departmental procedures, including:
Compliance with the Occupational Health and Safety Act, 1993 (Act 85 of 1993).
Compliance with applicable SABS/SANS requirements for fire equipment servicing and pressure testing.
Compliance with SANS 10019 procedures for relevant high-pressure testing.
A one-year written guarantee against pressure drops for serviced DCP extinguishers, as specified in the supplied tender summary.
Identification and reporting of defective or outdated CO₂ extinguishers, with replacements subject to the required approval.
Accurate recording of test results, faults, service details and equipment registers.
Compliance with authorised-work procedures and instructions from designated departmental personnel.
Submission of completed pricing schedules, bills of quantities and supporting compliance documents.
Important: The official tender documents must be consulted to confirm the precise technical specifications and applicable standards.
Mandatory Requirements and Qualifications
Bidders should prepare the following documentation and evidence of capability, as indicated in the supplied tender summary:
CIDB registration: Contractor grading of 1 SF, 1 SF* or higher, subject to the official tender requirements.
SABS/SANS accreditation: Valid SANS 1475-1 accreditation certificate for a workshop equipped to service firefighting equipment.
Qualified technicians: Three SAQCC-certified technicians based in the Free State.
Technician certification: Valid SAQCC-Fire Cards for personnel undertaking pressure testing and servicing.
Relevant experience: Evidence of comparable fire-protection projects completed within the past five years.
References: Client references and project performance records.
Staff documentation: Company organogram, CVs, certified ID copies and professional registration evidence for key personnel.
Financial capacity: Evidence of financial viability, including the financial statements requested in the tender documents.
CSD registration: Valid Central Supplier Database registration.
B-BBEE documentation: Valid B-BBEE certificate or sworn affidavit, as applicable.
Security clearance: Ability to facilitate the required security clearance for personnel entering SAPS facilities.
Tender Value and Provisional Amount
The supplied tender summary identifies a provisional amount of R94,116.96 for unforeseen replacements, refills and repairs.
The summary indicates that this work requires prior written approval and supporting documentation, with mark-ups capped at 20%.
This provisional amount should not be interpreted as the total tender value or guaranteed payment. Confirm the pricing structure and conditions in the official tender documents.
Evaluation and Preference Points
The supplied summary refers to an 80/20 preference point system, comprising:
80 points: Price.
20 points: Specific goals, potentially including qualifying ownership and local-presence criteria.
Bidders must consult the official tender documents to confirm the applicable preference points, qualifying specific goals and evidence required.
Submission Details
Quotation documents may be submitted using either of the following methods stated in the supplied notice.
Physical submission:
Bid Box National Department of Public Works and Infrastructure 18 President Brand Street Bloemfontein, Free State
Postal submission:
Private Bag X20605 Bloemfontein 9301
Closing date: 28 October 2026
Closing time: 11:00
Ensure that the quotation is submitted in accordance with the official tender instructions and reaches the designated destination before the closing deadline. Confirm any packaging, labelling and delivery requirements in the tender documents.
Important Notes for Bidders
Review the complete official tender documents before preparing your quotation.
Confirm the required CIDB grading and all accreditation requirements.
Ensure that the required three Free State-based technicians hold valid certifications.
Include all required pricing schedules, supporting documents and compliance evidence.
Do not undertake provisional or additional work without the required written authorisation.
Confirm the briefing arrangements, if applicable, in the official documentation.
Ensure that all personnel can meet the SAPS facility security requirements.