Journal Administrator (Post level 12) (30 hours per week) (contract appointment: 3 years) (Job ID: 6214) – (1902)
The Journal Administrator will be responsible for managing the administrative, editorial, and publication processes for the Southern Journal for Contemporary History. This role requires strong organisational skills, attention to detail, and the ability to coordinate between authors, editors, reviewers, and printers. The administrator will oversee submission handling, peer review coordination, proofreading, and record keeping, ensuring the smooth production of the journal.
Job Overview:
- Job Title: Journal Administrator (Post level 12)
- Company: University of the Free State – Faculty of Humanities
- Location: Bloemfontein Campus, South Africa
- Employment Type: Part-time (30 hours/week), 3-year contract
- Salary: R291,344.89 – R365,633.11 per annum (including benefits)
- Closing Date: 19 August 2025
Company Overview:
The University of the Free State (UFS) is one of South Africa’s leading higher education institutions, known for its academic excellence, research innovation, and commitment to diversity and transformation. With campuses in Bloemfontein and Qwaqwa, UFS serves a diverse student community and fosters an inclusive environment where teaching, research, and community engagement thrive. The Faculty of Humanities plays a pivotal role in shaping thought leadership and preserving cultural and historical knowledge.
Responsibilities:
Maintain filing systems and manage online workflow for the journal
Handle communications and submissions for the Southern Journal for Contemporary History
Liaise with authors, associate editors, and printers
Coordinate peer review processes and assist the Editor-in-Chief in evaluating submissions
Proofread and language edit manuscripts
Manage editorial records and book review processes
Qualifications:
Master’s degree (NQF Level 9) in Humanities (inherent requirement)
PhD in Humanities (advantage)
Experience managing academic projects in history or related fields
Familiarity with open-access publishing
Fluent in English
Proficient in MS Office
Competencies:
Strong organisational and planning skills
Ability to work under pressure and meet deadlines
Excellent communication and interpersonal skills
Attention to detail and ability to follow strict processes
Team collaboration and stakeholder management
Benefits:
Pension scheme, medical aid, group life insurance, housing allowance
Leave benefits, service bonus, and study benefits (subject to conditions)
Application Process:
Submit an online application via the UFS vacancy portal: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll
Applications must include:
Detailed CV
Qualifications with SAQA accreditation (if applicable)
Copy of ID/passport
Confirmation of employment (external applicants)
Also see: Senior Officer: UFS Bloemfontein Campus, Free State