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    Join UFS Today as a Assistant Officer (post level 13)

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    Officer

    Assistant Officer (post level 13) (Contract appointment: 1 year) Job ID: 6198 – (1891)

    The University of the Free State (UFS) is a forward-thinking academic institution committed to equity, innovation, and excellence in higher education. As a designated employer, UFS embraces diversity and redress in line with its Employment Equity Plan and prioritises inclusivity for underrepresented groups, including persons with disabilities.

    Job Overview:

    Job Title: Assistant Officer (Post Level 13)
    Company: University of the Free State – Centre for Graduate Support
    Location: Bloemfontein Campus, Free State, South Africa
    Employment Type: 1-year Contract

    Responsibilities:

    • Process University Capacity Development Grant (UCDG) ad hoc claims

    • Verify employment hours of claimants via HR and funding guidelines

    • Handle travel authorisations, travel expenses, and cash advances

    • Process UCDG F1 Creditor claims

    • Manage e-requisitions for accommodation, travel, payments, and catering

    • Distribute Purchase Orders and send signed invoices to UFS Finance

    • Provide proof of payment to service providers

    • Process financial transactions for the Nurturing Emerging Scholars Programme (NESP)

    • Serve on the Staff Study Support Grant committee and process approved transactions

    • Monitor and report on Operational, UCDG, and NESP General Ledger expenses

    • Maintain accurate financial records and reconcile expenditure

    • Update UCDG Management Information System (MIS) with financial data

    • Communicate with suppliers, service providers, and internal/external stakeholders

    Qualifications:

    • Grade 12 on NQF Level 4 (Inherent requirement)

    • Experience in financial processing within the higher education sector (Inherent requirement)

    • A post-school qualification in finance or accounting (Recommended)

    • At least 1 year of higher education experience (Recommended)

    • Knowledge of financial processes in tertiary institutions (Recommended)

    Competencies:

    • Reliable and responsible; able to handle high-pressure situations

    • Detail-oriented and organised

    • Creative and open-minded in solving problems

    • Proficient in MS Office

    • Self-motivated and enthusiastic

    • Collaborative and personable in team settings

    • Comfortable in social and professional interactions

    Benefits:

    • Pension scheme

    • Medical aid

    • Group life insurance

    • Housing allowance

    • Leave and sick leave

    • Service bonus

    • Study benefits

    Salary:
    R231,699.90 – R388,426.59 per annum (dependent on budget, qualifications, and experience)

    Application Process:
    Apply online only via the UFS vacancy portal:
    👉 https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll
    Deadline: 22 July 2025

    Required documents:

    • Detailed CV

    • Copies of qualifications (with SAQA accreditation for foreign credentials)

    • Copy of SA ID or passport (for foreign nationals)

    • Proof of current/previous employment (external applicants only)

    Enquiries:
    📧 Email: JardineS@ufs.ac.za or Recruit@ufs.ac.za
    📞 Phone: 051 401 2979 / 9831 / 9848 / 9329

    APPLY NOW!

    Also see: Exciting Role: Assistant Officer (post level 13) UFS

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